Events & Project Coordinator

Remote | Full-Time | Long-Term Opportunity

About the Role

Do you thrive in fast-paced environments where every day is different

Have you successfully coordinated conferences, workshops, retreats, corporate events, or other complex projects involving multiple stakeholders, vendors, and tight deadlines

We're looking for an Events & Project Coordinator who enjoys bringing structure to complexity. This role is ideal for someone who excels at planning, coordinating, solving problems, and ensuring every detail comes together seamlessly.

You'll work closely with internal teams, vendors, speakers, sponsors, partners, and attendees to deliver exceptional in-person and virtual events while supporting projects that keep the organization running smoothly.

As our organization continues to grow, this role offers opportunities to expand into broader project management and operational responsibilities.

What You'll Do

Event Planning & Coordination

• Coordinate medium to large in-person conferences, workshops, retreats, and virtual events
• Develop and maintain project timelines, event plans, and execution checklists
• Coordinate speakers, vendors, sponsors, partners, and internal stakeholders
• Ensure every milestone is completed accurately and on schedule
• Support event setup, logistics, execution, and post-event follow-up

Project Coordination

• Manage multiple projects and priorities simultaneously
• Track deliverables, deadlines, and project progress
• Coordinate communication across multiple teams and stakeholders
• Anticipate potential issues and proactively solve problems before they impact project delivery

Vendor & Logistics Management

• Research and source vendors for venues, catering, promotional materials, and branded giveaways (swag)
• Obtain quotations, compare options, and coordinate vendor logistics
• Build positive working relationships with external partners and suppliers

Attendee & Customer Experience

• Serve as the primary point of contact for attendees before, during, and after events
• Respond professionally to inquiries and provide outstanding customer service
• Coordinate registrations, confirmations, and attendee communications
• Help create a seamless and memorable event experience

Administrative & Operational Support

• Maintain project documentation, spreadsheets, trackers, and records
• Coordinate meetings, schedules, and follow-up actions
• Support operational initiatives and special projects as needed

What We're Looking For (Required)

✔ Experience coordinating medium to large in-person events and virtual events

✔ Strong project coordination or project management experience

✔ Experience managing multiple stakeholders, vendors, speakers, sponsors, or partners

✔ Excellent planning, organization, and time management skills

✔ Ability to manage multiple moving parts in a fast-paced environment

✔ Strong customer service and professional communication skills

✔ Experience researching vendors and sourcing event materials or promotional items

✔ Excellent written and verbal English

✔ Comfortable working independently in a remote environment

Work Setup

• Remote
• Full-time, long-term
• Compensation: $1500-1800/month