Position Summary

Key Responsibilities Event Planning & Project Management

• Independently manage the planning and execution of company events, employee engagement activities, leadership meetings, client events, CSR initiatives, and other special projects.
• Develop project plans, implementation timelines, event checklists, and contingency plans.
• Coordinate all event logistics, including venue, transportation, accommodations, catering, audiovisual requirements, registrations, and event materials.
• Monitor project progress, manage timelines, and ensure successful delivery of assigned projects.
• Conduct post-event evaluations and recommend improvements.

Client Services & Executive Hospitality

• Coordinate logistics for local and international client visits, executive meetings, and VIP engagements.
• Arrange transportation, accommodation, meeting rooms, meals, visitor access, and hospitality requirements.
• Prepare welcome kits, banners, itineraries, and meeting materials.
• Serve as the on-site coordinator to ensure a seamless client and executive experience.

Vendor & Budget Management

• Source and coordinate with vendors, suppliers, venues, hotels, caterers, and transportation providers.
• Request and evaluate quotations and recommend cost-effective solutions.
• Monitor vendor performance and ensure timely delivery of services.
• Assist in project budgeting and monitor expenses.
• Prepare procurement-related documents, including Purchase Requests (PRs), Payment Requests, and liquidation reports.

Employee Engagement

• Coordinate employee engagement programs and internal campaigns.
• Manage registrations, communications, layout/poster requests, giveaways, and activity logistics.
• Support wellness, recognition, volunteerism, and CSR initiatives.
• Monitor participation and recommend engagement improvements.

Reporting & Administration

• Prepare monthly, quarterly, and post-project accomplishment reports.
• Maintain project trackers, departmental dashboards, KPI reports, and event documentation.
• Develop executive-ready PowerPoint presentations, proposals, and briefing materials.
• Present project updates and recommendations during departmental or cross-functional meetings when required.
• Maintain organized departmental files, contracts, SOPs, templates, and event archives.

Cross-Functional Collaboration & Continuous Improvement

• Collaborate with internal departments and external stakeholders to ensure successful project execution.
• Recommend process improvements and assist in developing SOPs, templates, and operational guidelines.
• Support strategic Marketing Department initiatives and perform other related duties as assigned
  

Minimum Qualifications Education

• Marketing
• Hospitality Management
• Tourism Management
• Business Administration
• Communications
• Event Management

Experience

• Minimum of three (3) years of progressive experience in corporate events, employee engagement, client services, hospitality, marketing operations, project coordination, or related functions.
• Demonstrated experience independently managing projects from planning through execution.
• Experience coordinating with multiple stakeholders and vendors in a corporate environment.
• Experience supporting executive meetings, client visits, or corporate events is highly preferred.

Technical Skills

• Microsoft Office (Word, Excel, PowerPoint)
• Microsoft Teams and Outlook
• Budget monitoring and reporting
• Project planning and coordination

Core Competencies

• Event Planning & Project Management
• Client & Executive Hospitality
• Vendor and Stakeholder Management
• Budget Administration
• Business Communication
• Presentation Development
• Reporting & Analytics
• Planning & Organization
• Problem Solving
• Initiative & Accountability
• Relationship Management
• Adaptability
  

Working Conditions

• Hybrid work arrangement based on business requirements.
• Willing to work beyond regular office hours, including evenings, weekends, and holidays, during events or client visits.
• Willing to travel within Metro Manila and nearby provinces to support company events and client engagements.