Estimator & Sales Admin Assistant

This is a remote position.

PHILIPPINE-BASED FILIPINO APPLICANTS

The Estimator & Sales Admin Assistant is responsible for preparing accurate quotations, managing sales data, responding to enquiries, and supporting the sales team with product and pricing solutions. This role focuses on speed, accuracy, CRM excellence, and commercial judgment. Ensuring clients receive timely, well-considered options aligned with the product range and brand tone. Proven experience as an Estimator & Sales Admin support is absolutely required.

Key Responsibilities

Sales & Quoting

• Prepare accurate sales estimates and quotations
  
• Recommend suitable products and pricing based on client needs
  
• Create and update quotes using MS Word and HubSpot templates
  
• Manage quote revisions, approvals, and tender support as needed
  

Client & Enquiry Management

• Respond to sales enquiries via email and internal channels
  
• Communicate professionally with clients using approved language and tone
  
• Provide clear product information, pricing, and timely follow-ups
  

CRM & Data Management (HubSpot)

• Create and maintain accurate deals in HubSpot
  
• Keep client, deal, and sales information up to date
  
• Assist with data analysis, clean-up, and basic reporting for Sales and Marketing
  

Reporting & Coordination

• Update weekly sales reports in Google Sheets
  
• Coordinate with Sales and Operations on pricing, scope, and timelines
  
• Keep organised records of quotes and approvals
  

Technical Support

• Read basic measurements and understand plan scales when required
  

Requirements

• Proven experience as an Estimator & Sales Admin support is absolutely required.
  
• Experience preparing quotations and tender documentation such in interiors, construction, or specification is preferred
  
• Advanced experience using HubSpot CRM is required
  
• Strong numerical accuracy and pricing confidence
  
• Advanced Microsoft Excel skills in preparing costing, sorting, analysis, and reporting
  
• Excellent written English and professional email communication
  
• Strong organisational skills with the ability to manage multiple deadlines
  
• Ability to work independently and take ownership of data quality
  

Work Environment & Expectations
While this is a work-from-home position, it is important to note that this is a full-time rolenot a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.

This role requires:

Discipline and commitment to set working hours (strict shift times, not flexible)
Use of time tracking software during work hours
Active participation in team and client calls with your camera ON
Consistent availability and responsiveness throughout your shift
Treating this as a long-term, full-time jobnot a side gig or freelance task

Payroll is processed bi-monthly.

We're looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you're seeking stability and a team that appreciates reliability, we'd love to hear from you.

Benefits

1. Monthly Salary: Php 35,000

2. Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month

3. You will be paid extra for overtime and Philippines public holidays

4. Probation: 6 months and after Probation

• 10 days annual leave credits
  
• 5 days of sick leave
  

5. HMO offered after 6-months probation

6. Eligible for 13th Month Pay after 30 days

7. Annual Salary Review

8. Laptop provided after 30 days

9. Permanent work-from-home role. You will have to use your own internet.

10. SHIFT TIMES: 5:30 AM to 2:30 PM Philippine time, Monday to Friday