Job ID
278110
Posted
28-May-2026
Role type
Full-time
Areas of Interest
Customer Service
Location(s)
Makati City - National Capital Region - Philippines
Job Description
Job Overview
The Commercial Valuation Administrator will provide essential administrative support to valuation staff and valuers, ensuring the smooth operation of commercial property valuation processes. This role involves coordinating with various stakeholders, managing documentation, and assisting in the preparation of valuation reports.
Key Responsibilities
Quote Request Management
- Monitor and manage incoming quote requests from clients through email.
- Respond promptly to client inquiries, providing detailed and accurate information about property valuation services.
- Prepare and send customized quotes based on client requirements, ensuring all necessary details are included.
- Conduct follow-up communications with clients to address any additional questions and confirm receipt of quotes.
Email Request Management
- Maintain an organized email inbox by categorizing and prioritizing emails based on urgency and importance.
- Ensure timely responses to all emails, adhering to company response time standards.
- Conduct follow-up communications with clients to address any additional questions and confirm receipt of quotes.
- Track and document all email communications with clients for future reference and follow-up.
Administrative Support
- Assist valuers and staff with day-to-day administrative tasks, including scheduling appointments, managing correspondence, and maintaining records.
Documentation Management
- Prepare, review, and organize valuation documents, ensuring accuracy and compliance with relevant standards and regulations.
Data Entry and Analysis
- Input and analyze property data using valuation software and tools, ensuring data integrity and consistency. Save updated documents in the appropriate folders and archive them for future use.
Client Coordination
- Communicate with clients to gather necessary information, schedule site visits, and provide updates on valuation progress
Report Preparation
- Assist in the preparation and formatting of valuation reports, including compiling data, creating charts, and ensuring professional presentation.
Compliance and Quality Control
- Ensure all valuation processes and documents comply with industry standards, legal requirements, and company policies.
- Prepare and send customized quotes based on client requirements, ensuring all necessary details are included.
- Conduct follow-up communications with clients to address any additional questions and confirm receipt of quotes.
Essential Skills
Attention to Detail
- Carefully reviewing documents such as Contracts of Sale, Certificates of Title, Registered Plans, and Building Contracts requires a high level of accuracy and thoroughness.
Document Management
- Proficiency in handling, organizing, and maintaining various types of documents. Familiarity with document management systems can be beneficial.
Communication Skills
- Proficiency in handling, organizing, and maintaining various types of documents. Familiarity with document management systems can be beneficial.
Technical Proficiency
- Using various administrative systems (e.g., SharePoint, RP Data, TOPS, ValEx, and tools for document sourcing and document management.
Analytical Skills
- Ability to analyse and interpret information within the documents to ensure they meet the required standards and criteria
Problem-Solving Skills
- Identifying and resolving any issues or discrepancies found in the documents.
Time Management
- Prioritizing tasks and managing time effectively to meet service level agreement, and document processing.
Confidentiality
- Ensuring that all sensitive information is handled with the utmost confidentiality and security.
Collaboration
- Working with various teams and support staffs to ensure smooth operations and compliance.
Adaptability
- Being flexible and able to handle backup responsibilities and additional tasks as needed.
Qualifications
Education
- Preferably bachelor's degree in business administration, finance, real estate, or a related field.
Experience
- Previous experience in an administrative role, preferably within the real estate or valuation industry.
- Experience with document management, client onboarding/offboarding, and compliance processes.
Technical Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with administrative systems such as SharePoint, RP Data, TOPS, and ValEx.
- Experience with client screening tools and compliance software.
Communication Skills
- Strong written and verbal communication skills.
- Ability to communicate effectively with team members, clients, and directors.
Organizational Skills
- Excellent organizational and time management skills.
- Ability to manage multiple tasks and prioritize effectively.
Attention to Detail
- High level of accuracy and attention to detail in document management and compliance checks.
Analytical Skills
- Strong analytical skills to analyse and interpret information within the documents.
Problem-Solving Skills
- Ability to identify and resolve any discrepancies found in the documents
- Ability to efficiently locate and utilize relevant resources to ensure the competent execution of tasks
Confidentiality
- Ability to handle sensitive information with discretion and maintain confidentiality.
Adaptability
- Flexibility to handle backup responsibilities and additional tasks as needed.
Company Perks And Benefits
- Government Mandated Benefits
- Hybrid Work Setup
- Paid Leaves (15 SL and 15 VL annually)
- HMO with up to three free dependents
- Life Insurance
- Annual Performance Bonus
- Annual Merit Increase
Why CBRE Business Services Organization (BSO)
- When you join CBRE Business services Organization (BSO), you become part of a global leader in commercial real estate and investment services that help businesses and people thrive.
- At CBRE- Business services Organization (BSO), Our ambitious is for growth plan creating the space for dynamic colleagues to build a non-linear career path.
- CBRE Business Services Organization (BSO) fosters a culture where we share commitment to excellence and believe the best work happens in connected communities where respect for each other is foundational.
CBRE Business Services Organization (BSO) is a part of CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2022 revenue). The company has approximately 130,000 employees serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services. With broader and deeper capabilities than any other company, CBRE is the leading full-service real estate services and investment organization in the world.
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