Engineering Administrator

About Solviva

Solviva is a fast-growing solar startup on a mission to make clean energy accessible and affordable for homeowners across the Philippines. We're building the future of residential solar— offering flexible financing, the latest solar technology, and a seamless, hassle-free transition to solar ownership. As we scale, we need passionate, driven leaders to help shape our growth and the future of residential energy.

Solviva is the first venture launched from AboitizPower's 1882 Ventures, a venture studio focused on decentralizing the energy system and creating more sustainable homes, businesses, mobility, and networks.

Role Overview

The Engineering Administrator is responsible for planning, coordinating,

and managing the daily scheduling and assignment of technical personnel within the Engineering and Operations teams. This role ensures efficient deployment of Technical Assessors for site inspections and In-House Installers for project execution. The Engineering Administrator serves as the central point of coordination between clients, sales, engineering, and installation teams to ensure timely site visits, resource allocation, and project support.

Key Responsibilities:

Technical Assessor Coordination

• Schedule and assign site visit inspections to Technical Assessors based on location, availability workload, and project priority.
• Coordinate with Sales, Project Management, and Design teams regarding site assessment requirements.
• Monitor and maintain the daily, weekly, and monthly schedules of all Technical Assessors.
• Ensure site assessment requests are assigned and completed within the required service level timelines.
• Track the status of scheduled assessments and follow up on pending or delayed site visits.
• Prepare and distribute assessment schedules and assignment updates to concerned stakeholders.

In-House Installer Coordination

• Schedule and assign installation activities to In-House Installers based on project requirements manpower availability, and installation timelines.
• Coordinate installation schedules with Project Managers, Engineers, and clients.
• Ensure proper manpower allocation for ongoing and upcoming projects.
• Monitor installer availability, attendance, and project assignments.
• Assist in resolving scheduling conflicts and resource constraints.
• Administrative and Reporting Functions
• Maintain accurate records of site assessments, installation schedules, manpower utilization, and assignment histories.
• Generate daily, weekly, and monthly scheduling and manpower utilization reports.
• Update and maintain scheduling databases, trackers, and project monitoring tools.
• Coordinate with various departments to ensure smooth execution of engineering and installation activities.
• Assist in process improvement initiatives related to scheduling, resource planning, and operational efficiency.
• Communication and Coordination
• Serve as the primary point of contact for scheduling concerns involving Technical Assessors and In-House Installers.
• Communicate schedule changes, updates, and project requirements to relevant teams promptly.
• Coordinate with clients when necessary regarding site visit and installation schedules.
• Escalate scheduling conflicts, resource shortages, and operational issues to management.

Education & Qualifications

• At least 2-3 years of experience in administrative, scheduling, dispatching, project coordination or operations support roles.
• Experience in engineering, construction, renewable energy, or technical service industries is an advantage.
• Strong organizational and multitasking skills.
• Excellent communication and coordination abilities.
• Proficient in Microsoft Office applications, particularly Excel.
• Experience using scheduling, project management, or ERP systems is an advantage.
• Ability to work in a fast-paced environment and manage multiple priorities simultaneously.

Key Competencies

• Scheduling and Resource Planning
• Coordination and Communication
• Time Management
• Attention to Detail
• Problem Solving
• Data Management and Reporting
• Team Collaboration
• Customer Service Orientation

Why Join Solviva

Make an Impact – Play a critical role in building a pioneer accounting function during a key growth phase

Learn & Grow – Gain exposure to end-to-end accounting operations, systems transitions, and cross-functional collaboration

Be Part of Something Bigger- Join a company backed by AboitizPower's 1882 Ventures, where your work directly supports our expansion, customer experience, and long-term scale.

Career Development – Opportunity to grow into broader accounting or finance leadership roles as Solviva scales.

Innovation & Ownership – Work at the intersection of renewable energy, fintech, and venture backed growth, with the autonomy to drive real change.

Flexibility & Remote Work – Enjoy a hybrid setup with remote workdays each week.

Backed by Industry Leader –Solviva is the first venture from AboitizPower's 1882 Ventures, giving you the agility of a startup with the backing of a trusted energy leader.