Employee & Labor Relations Specialist

About the Role

We are looking for a dedicated Employee & Labor Relations Specialist to champion a positive, fair, and legally compliant workplace. In this role, you will handle employee grievances, manage the end-to-end disciplinary process,administer employee movements, and ensure all our practices align with DOLE standards. You will serve as a vital link between management and employees to foster a harmonious and productive organizational culture.

Role & Responsibilities

• Employee Relations Management: Handle employee concerns, grievances, complaints, workplace issues, and employee-management coordination.
• Administrative and Disciplinary Cases: Prepare and issue Notices to Explain (NTEs), coordinate employee responses, document investigations, prepare administrative case records, and coordinate notices of decision with the HR Head and Management.
• Employee Due Process: Ensure disciplinary cases follow appropriate procedural requirements, including notice,opportunity to explain, evaluation of evidence, and communication of decisions.
• Employee Movement Administration: Process resignations, terminations, transfers, promotions, position changes,and employment status updates.
• Employee Records Management: Maintain 201 files, employment contracts, personal information, employee documentation, and updated employee master records.
• Attendance and Leave Administration: Coordinate attendance concerns, leave applications, absences, tardiness,undertime, and attendance-related documentation with department heads and Payroll.
• Employee Clearance and Separation: Coordinate employee clearance, property accountability, separation documentation, exit interviews, and final pay initiation.
• HR Documentation and Certification: Prepare Certificates of Employment, employment verification, employee notices, HR memoranda, and other employee-related documents.
• Labor Standards and Compliance Coordination: Monitor HR documentation and coordinate compliance with DOLE requirements, labor standards, and applicable company policies.
• Internal Communication: Draft and disseminate HR announcements, advisories, memoranda, policy communications, and other internal HR communications.
• Employee Concerns and Case Monitoring: Maintain a log of employee complaints, administrative cases,resolutions, and pending matters.
• HR Reporting: Prepare reports on employee movements, headcount, absenteeism, turnover, disciplinary cases, and other ER-related metrics.

Qualifications & Requirements

• Education: Bachelor's Degree in Human Resources, Psychology, Legal Management, Political Science, Behavioral Science, or a related field.
• Experience: 2 to 5 years of proven experience in Employee and Labor Relations, handling administrative cases, employee records, and separations.
• Technical Knowledge: Strong understanding of the Philippine Labor Code, DOLE regulations, and procedural due process.
• Communication Skills: Excellent written and verbal communication skills for drafting legal notices, memos, and policy guidelines.
• Soft Skills: Strong analytical thinking, conflict resolution skills, and the ability to handle highly sensitive and confidential information with integrity.
• Tech Savvy: Proficient in MS Office/Google Workspace and familiar with HRIS platforms.