The Executive Assistant to the CCO provides high-level administrative support to the CCO in a well-organized and timely manner. They serve as the primary liaison between the CCO, company staff, and external stakeholders, managing information flow and safeguarding confidentiality.
DUTIES AND RESPONSIBILITIES:
- Manage the CCO's calendar, arrange meetings, travel, hotel bookings, and speaking engagements; ensure no conflicts and that the CCO is where they need to be at the right time.
- Draft, format, and format information for internal and external distribution, including emails, memos, reports, and presentations; screen and route phone calls and correspondence.
- Devise and maintain an office filing system for the CCO; prepare reports as required.
- Provide personal secretarial services, coordinate with staff, maintain personal property, and handle personal errands; may accompany the CCO to company-related events.
- Oversee office organization and housekeeping, coordinate with clerical staff, and act as the communication liaison to ensure smooth information flow from the CCO to employees and clients.
- Schedule travel, arrange itineraries, manage related documents, and run errands or handle banking tasks as needed.
- Perform other duties assigned by the CCO, including lease management, client correspondence, and ensuring alignment with company policies and priorities.
- Perform other duties and responsibilities that may be assigned to support the organization's Mission, Vision, Objectives, Strategies and Core Values.
QUALIFICATIONS:
Education: Bachelor's degree in Business Administration, Management, Communications, or a related field.
Experience: 3–5+ years of experience as an Executive Assistant supporting senior executives.
Background: We welcome and encourage applications from individuals of all religious backgrounds.
Key Skills:
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- High level of discretion and ability to handle confidential information.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools.
- Experience managing calendars, travel arrangements, meetings, and executive correspondence.
- Strong problem-solving skills and ability to prioritize multiple tasks.
