Quanta Philippines ROHQ is the regional operating headquarters of Quanta Services, Inc. located in Manila, Philippines. The ROHQ supports Quanta's international expansion by sourcing and developing highly qualified workforce for Quanta companies in the US, Australia and worldwide. We are wholly owned by Quanta Services Inc., a New York Stock Exchange listed company (NYSE:PWR).
If you thrive in a fast-paced environment, possess sharp attention to detail, and genuinely enjoy number processing, we have the perfect opportunity for you!
We are seeking a dedicated Document Controller to join our team. In this role, you will be responsible for delivering day-to-day document control activities across allocated projects, ensuring the integrity, accuracy, and timely flow of controlled documentation. The role focuses on maintaining high-quality metadata, applying approved numbering and revision practices, conducting basic quality checks, and ensuring compliance with internal standards, SOPs, and client requirements. The Document Controller supports project teams by managing documentation workflows within the electronic document management system (EDMS) and providing guidance on document control processes.
KEY RESPONSIBILITIES
Document Control
- Register, track, archive, and distribute controlled project documents, reports, and manuals within internal and client EDMS platforms using standard numbering and revision controls.
- Promptly issue transmittals and process RFIs, ensuring acknowledgments are recorded, registers stay current, and responses meet project deadlines.
- Maintain structured filing system compliance with project SOPs, audit requirements, and closeout/retention standards.
- Manage EDMS access and permissions for project stakeholders, guide teams on document SOPs, and follow up on overdue deliverables.
- Provide feedback to optimize document control processes and support continuous improvement.
Technical Admin Support
- Assist engineers and project teams with formatting, preparing, and conducting quality control on documents, drawings, and reports.
- Prepare key project deliverables, including document registers, transmittal logs, and closeout data packages.
- Perform ad hoc reporting and data analysis to support management decisions, identifying and escalating workflow bottlenecks.
Teamwork
- Foster a supportive team environment that values diverse skills and encourages colleagues to take on new challenges.
- Keep team members informed of any issues affecting documentation, workflows, or project progress.
- Propose and promote creative ideas to improve both individual and team performance.
Customer /Stakeholder Relationships
- Build strong, collaborative relationships with both internal team members and external stakeholders.
- Anticipate customer needs and evaluate how actions and decisions impact overall stakeholder satisfaction.
- Measure and track customer satisfaction to consistently refine and improve service delivery.
Health, Safety and Environment
- Maintain a safe work environment by following safety instructions, using equipment according to safe operating procedures, and adhering to company policies.
- Engage in workplace health and safety (WHS) activities and strictly comply with safety protocols relevant to the role.
- Promptly address and report any unsafe working conditions, hazards, or workplace incidents.
Professional Behavior and Development
- Continuously build personal technical expertise while actively supporting the skill development and growth of team members.
- Demonstrate professional behavior in alignment with company values and the official Code of Conduct.
QUALIFICATIONS
- Must have a Tertiary Qualifications in Business Administration, Finance, Logistics, Supply Chain Management, Engineering or relevant field
- 2+ years of working experience in a similar role gained in the construction, or other similar project management industry
- Prior experience in multi-discipline design and construction environments for major projects.
- Experience with InEight Document or similar metadata-driven EDMS platforms
- Proficient in industry filing systems, revision control, document numbering, and EDMS platforms (preferably metadata-driven systems like InEight Document), alongside advanced Microsoft Office and SharePoint skills.
- Strong administrative and IT capabilities with a proven track record of managing multiple databases, understanding time/cost/quality targets, and maintaining high precision.
- Excellent written and verbal communication skills, with the ability to liaise effectively across all organizational levels, including client document controllers, project managers, and external suppliers.
- Logical, practical, and highly detail-oriented with a strong focus on outcomes and customer satisfaction
