Document Controller, Project Services

Just imagine your future with us

At Aurecon, we see the future through a very different lens. Do you

Innovation, eminence and digital are at the heart of everything we do. Are you excited about the future

Are you driven by the opportunity to work on some of the most challenging and complex projects around the world and to learn from the best We are.

Diversity is at the core of everything we do. We work together to create a culture based on respect, trust, and inclusiveness. Our differences are what fuel our creativity.

What will you do

Document Controller plays a critical role inmanaging project documentation and ensuringcompliance with industry standards. They areresponsible for the effective administration ofproject-related documents, facilitatingcommunication amongst stakeholders, andmaintaining accurate records throughout the projectlifecycle. Document Controllers ensure that alldocumentation is accessible, up-to-date, andcomplies with Aurecon's quality and regulatoryrequirement.

Documentation Management

• Establish and maintain document controlprocedures aligned with project requirementsand industry standards.

• Receive, review, and distribute projectdocumentation, ensuring all records are filedaccurately and can be easily accessed.

• Track and manage the version control ofdocuments to ensure the latest information isavailable to project teams and stakeholders.

• Prepare and maintain a comprehensivedocument register that logs all incoming andoutgoing project documents.

Quality Assurance

• Ensure adherence to Aurecon's qualitymanagement systems, including compliancewith relevant policies, procedures, andregulatory requirements.

• Conduct regular audits of document controlprocesses to identify and implementimprovements.

• Facilitate timely responses to requests fordocumentation from clients, stakeholders, andinternal teams.

Communication and Coordination

• Liaison with project managers, engineers, andother team members to gather and clarifydocumentation needs

• Provide training and guidance to teammembers on document control processes andtools.

• Support effective communication across theproject team by ensuring that everyone hasaccess to the necessary documentation fortheir tasks.

Technical Support

• Utilise Aurecon's approved contentmanagement systems and collaborationplatforms for document handling and sharing.

• Assist in the development and implementationof digital tools and strategies for improveddocument management.

• Stay informed about current trends in documentcontrol technologies and methodologies,recommending upgrades as necessary.

Core Competencies:
Technical Mastery

• Demonstrates proficient knowledge ofdocument control software and informationmanagement systems.

• Understands the principles of projectdocumentation, including standards, formatting,and filing structures.

Client Mastery

• Strives to provide a positive experience forinternal and external clients by ensuring timelyand accurate documentation support.

• Builds and maintains effective relationships withproject stakeholders to understand theirdocumentation requirements.

Commercial Mastery

• Understands and adheres to budget constraintsrelated to document control processes andoperations.

• Recognises the commercial implications ofeffective documentation management onproject performance.

Leadership and Collaboration

• Engages actively in team discussions andcontributes ideas for improving documentcontrol processes.

• Takes initiative to seek feedback on personalperformance and to identify developmentopportunities relevant to document control.

Fundamentals

• Adheres to Aurecon's ethos and values,promoting a culture of accountability andexcellence in documentation practices.

• Follows financial policies relating to documentcontrol, including billing and time reporting.

Future Skills:
Digital Mastery

• Utilises Aurecon's project informationmanagement standards effectively, stayingcurrent with digital advancements withindocument control.

• Engages with actively adopting newtechnologies to streamline documentationprocesses.

Innovation

• Contributes ideas to improve documentmanagement efficiency and effectivenessaligned with Aurecon's innovation framework.

• Is aware of and participates in local initiativesrelated to the continuous improvement ofdocument control processes.

We know today's complex challenges can only be solved through bringing together diverse teams of people from across our business, so there will be opportunities for you to apply your skills and creativity to projects in other geographies and markets.

What can you bring to the team

Firstly, you will share our genuine passion for re-imagining engineering and be someone that actively pursues continuous learning to help shape the future. You will also need the following:

• Relevant certification or diploma inDocument Control or a related field, orequivalent experience.

• Understanding of industry standardsrelated to document control (e.g., ISO9001).

• Flexibility to adapt to location-specificdemands and project requirements will beessential.

• Relevant experience from a Design and Engineering Consultancy background

OurAurecon Attributesdefine our way of being - they are a collection of qualities that makes us who we are. Individually and collectively, they unleash the true power of Aurecon, they make us stand out from the crowd and are critical to our success. We don't expect you to have all eight of the attributes, but one that is unique to you. To find out what your key attribute is, take the test here

We value that each of our team members brings something different to Aurecon. We look for people who have had a broad range of experiences throughout their career and can demonstrate how they have worked as part of a team to bring ideas to life. Does that sound like you

About Us

Headquartered in Australia, Aurecon is one of the leading international engineering, design and advisory company that brings vital engineering experience, technical capabilities, and design expertise to an extensive range of markets.

Over the last 85 years, our team of more than 7,800 experts located in 11 locations across the globe have collaborated with our clients and partners to reimagine, shape and engineer clever, innovative and sustainable solutions to solve some of the world's most complex challenges.

In Asia, where the region is undergoing rapid transformation in areas of sustainability, digital and infrastructure, we lead by being innovative, flexible and nimble. We embrace design-led thinking - an approach that is guided by digital engineering, the user experience and sustainability - ensuring that the work we do is future ready and leaves a legacy for the next generation.

Think engineering. Think again.