The On-the-Job Trainee (OJT) Document Control Assistant provides administrative and technical support to the Document Controller in maintaining the companys filing systems, archives, and documentation processes. The role involves assisting in the organization, classification, and management of both hard and digital copies of records to ensure accuracy, accessibility, and compliance with company standards.
Job Responsibilities
- Assist the Document Controller in scanning, sorting, arranging, classifying, printing and filing hard copies of documents in the companys archive.
- Maintain company files, archives, records, and documentation in an organized and easily retrievable manner.
- Help manage access and integrity of master documents stored within the document control system.
- Ensure system security by observing proper protocols for managing pull out documents by recording them or creating transmittals when releasing the documents requested.
- Support consistent processing and uploading of transactions documents into the Quick Books/Monday. Com system according to established procedures.
- Assist in the Develop standardized practices for creating, revising, distributing, and disposing of documents in an organized and verifiable manner.
- Perform other related duties as assigned by the immediate supervisor or management.
Job Requirements
- A bachelor's degree in a relevant field such as business administration, information management, or a related discipline is often preferred.
- Basic understanding of document management systems or office filing procedures.
- Proficient in MS Office applications (Word, Excel, Outlook).
- Detail-oriented, organized, and able to handle confidential information responsibly.
- Strong communication and coordination skills.
General
Because of the nature of our business and its changing requirements, this job profile is a general outline of the type of critical tasks the job holder will be asked to undertake in their role. It will be reviewed regularly in consultation with the postholder and as part of the Loc&Stor 24/7 performance structure.
Also, at the request of the immediate head, job responsibilities and duties may change from time to time depending on the departments alignment to Loc&Stor 24/7s Mission, Purpose, and Values.
