Discover your 100% YOU with MicroSourcing!
Position: Document Controller
Location: Eastwood, Libis, Quezon City
Work setup & shift: Onsite | Shifting Schedule
Why join MicroSourcing
You'll Have
Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
Career Growth: Take advantage of opportunities for continuous learning and career advancement.
Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.
Your Role
As a
Document Controller, you will:
- Draft and amend highly specialized commercial documents, including CA/Dealer Agreements, Buy-backs, Car Wash licenses, Loans, Fixed/Floating Charges, and Deeds of Guarantee.
- Perform rigorous background checks to ensure data accuracy, including ASIC company lookups, ABN validations, bank guarantee authentications, and visa/police checks.
- Log, monitor, and safeguard all Wholesale, Retail, Property, and Construction Bank Guarantees and Petrol Bonds, tracking expiry dates and initiating renewals.
- Coordinate the release of securities as they fall due and initiate the cashing of Bank Guarantees upon direct instruction from the Finance Department.
- Manage the legal transfer of securities across operational sites, drafting transfer forms, executing debt checks, and securing COO approvals.
- Maintain the Safe Custody Database, scanning, cataloging, and archiving all original legal documents while strictly preventing unauthorized access.
- Conduct regular reconciliations of all held documentation and securities to resolve discrepancies, write document control processes, and retrieve files for legal disputes.
- Manage the physical preparation of contracts (printing, binding, scanning) and organize execution files for signature by the COO and Board Directors.
What You Need
Non-negotiables
- Proven experience drafting and processing complex commercial agreements, deeds, and financial securities.
- Hands-on proficiency using ASIC Connect and the Australian Business Register (ABR) for corporate due diligence.
- Demonstrated experience managing high-value financial instruments like Bank Guarantees, bonds, or corporate charges.
- Exceptional registry skills to maintain a flawless Safe Custody document control architecture.
- Ability to coordinate tight changeover day deadlines to ensure agreements and securities are fully executed on time.
Preferred Skills/expertise
- Prior legal support or document control experience within the retail petroleum, franchising, or large-scale commercial property sectors.
- Familiarity with tracking and diarizing rolling notice periods, lease options, or automated security expiries.
- Strong cross-functional communication skills to seamlessly liaise between Regional Managers, external banks, and executive directors.
- Experience retrieving and preparing legal documentation to serve as formal evidence in corporate disputes.
About MicroSourcing
With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.
Our commitment to 100% YOU
MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.
At MicroSourcing, equality is not merely a slogan - it's our commitment. Our way of life. Here, we don't just accept your unique, authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth.
Join us in celebrating YOU and your 100%! For more information, visit https://www.microsourcing.com/
