Document Controller

THE ROLE

Your role is essential in helping deliver value and make life easier for clients. You will utilise your document control expertise to ensure the development, organisation, and maintenance of internal and client project documentation, procedures, and standards.

Using your knowledge and prior experience, you will strive to ensure quality and purpose in all deliverables.

Description of Duties and Responsibilities

DOCUMENT CONTROL

• Work with internal personnel to prepare, register, and maintain controlled documents within the SharePoint-controlled documents site.
• Collaborate with technical disciplines to prepare, register, and manage the distribution of project deliverables.
• Ensure documents are produced to required standards and maintained with current revisions.
• Manage client information within client Document Management Systems (DMS), including SharePoint, ProjectWise, Meridian, Documentum, and Aconex.
• Amend and prepare documents and processes as required.
• Conduct formatting and document-writing reviews when needed.
• Provide document control training and guidance.
• Maintain SharePoint and Microsoft Teams access and setup where appropriate.

SPECIALISED SERVICES

• Develop document and drawing control procedures for clients.
• Implement SharePoint-based document management systems, including associated documentation.
• Prepare document templates that utilise SharePoint metadata fields to standardise and improve document registration.
• Perform metadata cleansing activities.
• Assist clients with complex documentation planning.
• Develop document control training materials and deliver training to client employees, including new document controllers.
• Conduct regular site visits as required.

GENERAL

• Manage requests and communications for engineering and drafting teams.
• Maintain and monitor project plans, schedules, work hours, budgets, and expenditures.
• Document and follow up on key actions and decisions from meetings.
• Ensure project deadlines are met.
• Provide non-technical project coordination support.
• Act as a liaison between clients and project teams.
• Perform data entry and administrative support tasks.
• Support non-technical sales activities.
• Assist with resource allocation planning.

Essential Experience 

• 5+ years of relevant experience in Document Control 
• Knowledge of or experience using the following 
• relevant software packages is an advantage: 

o Microsoft SharePoint 

o Microsoft Office Suite 

o In depth experience with at least one DMS software instance 

Desirable Experience 

Exposure to Australian Industry (including Mining, 

Energy, Chemicals, Oil & Gas) 

Use of any other Document Management Systems