Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing customized staffing and administrative support for international companies, handling recruitment, HR, IT, and office facilities so clients can focus on core business, offering transparent pricing, dedicated teams, and flexible setups.
Role Summary:
Place Design Group is able to create great places because of our extraordinary people. They are at the heart of our success, and as such fostering a supportive and collaborative culture and working environments for all is of critical importance. In becoming part of the Place Design Group family, we ask all staff to positively contribute to and live by our core values which are:
Connected - strength in our internal and external relationships, our local and global partnerships and the collaboration across our multidisciplinary teams.
Agile - flexible and open to different ideas, experiences and changing project needs and environments.
Authentic - we genuinely believe in the impact we can have through our ability to create great, sustainable and enduring places.
Accountable - we are holistically committed to actively collaborate, meet expectations, take responsibility and deliver great outcomes.
Role Description
We are searching for an energetic, skilled, full time Document Controller and Project Administrator to join our ever-growing team in Clark. Based in our Shore360 Studio, the successful candidate will know their way around document management, quality control and project team administration coordination.
This is a busy administration role where you will assist a global team operating from 3 offices in Australia, one in Singapore and our Clark Studio with the project document control and support in the day-to-day project and office administration. The successful candidate will manage the role in a professional and efficient manner, reflecting and enhancing the company's reputation. The areas you will work across will include:
Project administration: Maintain project records including receipt, storage, retrieval, circulation and version control
Management of document control systems and registers, working with large design Revit models and construction documentation in a BIM environment utilising the Autodesk Construction Cloud (ACC) as the document control software.
Quality assurance across documentation including identifying, recording, communicating issues as well as administrating documentation quality amendments.
Communication and coordination: Schedule and organise meetings document coordination with project team and subconsultants
Contract administration support: assist with progress claims, invoices, variations and contract correspondence
General office administration support, including travel coordination and diary management
Core Responsibilities:
Project Administration and Support
Assists PMs to ensure correct procedure within Total Synergy
Assists PMs with project and submission folder setup
Assists PMs with project travel bookings
Coordinates and assists PMs with monthly project forecasting and invoicing
Work closely with other Document Controllers and Project Administrators to ensure smooth delivery
Provide Principals with diary management and administrative project support
Assist PMs with quality assurance administration
Team
Contributing to the team culture by making a positive contribution and leading by example
Develop strong internal relationships to ensure cooperation and coordination of project and operational requirements
Liaise with the Operations team when required
Attend weekly Operations meetings to discuss all operational activities (HR, IT, PA etc)
To provide adhoc support to office team for day to day administration requirements
Quality
Ensuring work completed is to Place Design Group standards
What you need:
Tertiary qualification in landscape architecture, architecture, construction management, business administration or equivalent experience (not essential but highly regarded)
Architectural, Engineering and/or Industry experience in Landscape Architecture, Architecture and/or Construction (to understand RFI process and collation)
5+ years min. industry role specific experience
Expertise in document management and/or project management software, such as Autodesk Construction Cloud (ACC), ACONEX, Procore, Total Synergy
Expertise in MS Office including Excel (macros and pivots), Teams, Sharepoint
High level English written and verbal communication skills
Positive energy, proactive, organised with exceptional attention to detail
The ability to work autonomously and within an online team
Shore Xtra Perks
Day 1 HMO Coverage
Attendance Bonus Get a chance to earn 5,000 every pay run for consistent, perfect attendance.
Fixed Weekends Off Enjoy a guaranteed work-life balance with Saturdays and Sundays off.
Unlimited Barista Coffee all shift long
Free Parking & Shuttle
Premium Game Lounge Relax and recharge in our dedicated on-site recreational zone
Join our Social Passion Clubs to connect with like-minded peers and bring your whole self to work every day: Photography Club, Dance Club, Fitness Club, Book Club, Music Club
Engaging Monthly Events Experience a vibrant culture with regular team activities and celebrations with amazing prizes and rewards
Referral Incentives Get rewarded for bringing top talent to the team via our referral program.
Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, OT, and Premium Pays
