Document Controller (6 months)

Summary:

Handle engineering Document Control Center (DCC) for operations world-wide. On daily basis handling and process engineering document control services and support the global assets operating worldwide.

Manage the process, handling of documents such as AutoCAD drawings, operational procedure, documents, technical manuals, specification, certificates and other documentation.

Ensure accurate and timely handling and processing of modifications, editing, changes, upload, search, find and distribution of documents to relevant parties.

Qualifications:

• 1-3 Years experience as office support assistance, coordinator, with qualifications of administrative tasks.
• Qualifications from marine, offshore or drilling industry in driving support services for technical operations.
• Ability to handle and process service request, communicate and coordinate with relevant stakeholders.
• Work independently and efficiently both individually and in teams, within groups, and across functions and multi discipline.
• Learn, understand and follow the overall business plan, purpose, goals, structure and modelling.
• Learn, understand and follow the Standard Operating Procedures (SOP), as per quality management system, ERP systems and/or asset management applications.
• Have strong collaboration and communication skills, both verbal and written.

Essential Functions:

• Handle the DCC workflows in full and on daily basis, ensure top level service being provided to the global organization.
• Ensure awareness and follow the DCC policies, guidelines, procedures, work instructions incl. training materials to process document efficiently with internally and externally.
• Manage allocated workload, tasks and prioritize and process documents, including continuously update status.
• Maintain own objectives and KPI's in line with department and overall KPI's
• Maintain and follow up on all workspaces, business processes, workflow, user groups, users and mail groups etc.
• Maintain and follow up on all allocated Engineering Data Management system related matters.
• Monitor, follow up, prioritize, allocate and coordinate tasks within the Team and ensure progress.
• Coordinate incoming and allocated projects from Engineering, Operations and Corporate Departments.
• Update and oversee drafting procedures manual to Noble CAD standards, documents and data control practices.
• Provide assistance internally and to third party personnel in and outside the organization for production and/or execution, fabrication of documents assigned for special projects and purpose.
• Maintain a high standard for effective and timely communication by submitting progress/activity updates.
• Perform assigned document control tasks to maintain up-to-date and correct content in the engineering document management system.
• Handle Document Control Process & Business Process Management Applications, such as ProArc, ServiceNow, SharePoint-based platforms (OTDP), IFS, Novacura, etc.
• Use Connect, MS Outlook, Word, Excel, Teams, Acrobat, AutoCAD as primary tools to process tasks
• Conduct a thorough assessment of requests (e.g., revision request, document registration, etc.) through systems investigation, validation, and analysis to ensure an accurate, SOP-compliant process of workflows.
• Communicate effectively with stakeholders such as validating information and sending clarification to ensure that instructions are complete, and tasks will be handled accurately.
• Monitor, follow up, prioritize, allocate, coordinate and expedite tasks with colleagues to ensure progress.
• Maintain effective, open and regular communication with the DCC Manager and Team Lead by providing recommendations, status and progress reporting, and specific concerns.

Supervisory Role:

• Directly: None
• In directly: None
• According to current Organization chart