Quanta Philippines ROHQ is the offshore hub of Quanta Services, located in Manila, Philippines. We deliver high-quality workforce solutions and hosted services that support Quanta's operating units around the world. As a trusted partner, we help businesses expand capacity, enhance efficiency, and maintain quality — all while leveraging the skills and innovation of local specialists.
As our operations continue to grow, effective document management plays a critical role in maintaining accuracy, compliance, and collaboration across projects. The Document Control Specialist will facilitate the receipt, retention, and distribution of all drawings, documents, and official correspondence between the team, clients, and vendors.
Duties and Responsibilities
- Together with the Procore Administrator, the Document Control Specialist will coordinate account access to the document control system for both internal and external users and train new users
- Setup Procore submittals as outlined in contract documents
- Maintain distribution list of responsible parties for various stages of document review process
- Assign workflow to responsible parties to review vendor documents within Procore or other document control systems
- After review and return, expedite a response from the vendor as needed
- Ensure revisions of documents stay in sync between Client, Project team and vendor
- File appropriate documentation for final job books within Procore or other document control programs
- Adhere to internal standards, policies, and procedures
- Complete special projects and other duties as assigned or requested
- Coordinate document delivery to meet project schedule and working with Project Team/Procurement Lead to ensure the need by dates of documents meet schedules for engineering/manufacturing/construction
- Identify and escalate supplier/contract documentation clashes to Project Team and Procurement Lead
Experience and Education
- Bachelor's degree in business administration, Finance, Logistics, Supply Chain Management, Engineering or relevant field
- Competency with Microsoft Office applications and general computer literacy
- 5+ years experience as Document Control Specialist within the transmission/distribution space
- Experience with Procore and other Document Control software
Skills
- Self-starter who can work independently while supporting the needs of the team
- Excellent communication skills (both written and verbal)
- Customer service and effective time management skills
