Main Responsibility
Responsible for the effective execution of cashiering, dispatch and fund management
functions.
Duties And Responsibilities
- UI/UFII and FM Daily Routines
- Receives cash/checks from clients and employees and issues provisional receipts for funds received.
- Counts cash to verify amounts received.
- Issues change on payments received, if needed.
- Manages the preparation of deposit slips and coordinates with the messenger for prompt deposit.
- Managing the document routing and signature process for trading sheets, documents and checks.
- Sorts and categorises processed checks/documents for deposit, pickup or delivery.
- Ensures checks and documents are signed by authorised signatories before release.
- Arrange and seal the documents and coordinate with the messenger for delivery or deposits, ensuring top priority for rush requests.
- Handles dispatch requests for documents and checks from other departments.
- Releases checks and documents for pick-up by clients.
- Log all back-up and post-dated checks in the Check Inventory, tracking them for daily or weekly maturity. A report detailing checks maturing in the upcoming week must be emailed every Friday.
- Reconciles deposit slips versus the position analyst's cash position report right after trading hours to ensure proper deposit of cash/checks.
- Responsible for filing original service invoices and acknowledgement receipts, and ensuring client copies are dispatched promptly.
- Reconciles daily processed transactions vs the Daily Transaction Report from the system.
- Maintains daily dispatch records and tracks status.
- Facilitates the weekly notarization, ensuring proper attachment to loan files and timely turnover to relevant departments, if necessary
- Fund Management :
- Review all transaction sheets emanating from the Position Analyst prior to documentation.
- Appropriately assigns and prepares checks and vouchers for disbursement as reflected in the transaction sheet.
- Prepares documents such as Promissory Note, Disclosure Statement, Official Billing and Confirmation of Investment and other documents related to a certain type of transaction.
- Reconcile issued checks for the day versus the Daily Cash Position Report right after trading hours.
- Monitor and prepare daily collections and submit status reports to concerned units.
- Processes and Prints Treasury Receipts for forwarding to the Accounting department in charge of posting the payments.
- Monitors documents sent to clients for their signature.
- Prepares Certification of Investments as requested by clients
- Other tasks that may be assigned from time to time that will support organisational goals and objectives.
Minimum Qualifications
- Graduate of any Business Course, Accounting or Financial Management ;
- With experience in documentation or related functions for at least one (1) year.
- Ability to pay attention to accuracy and detail.
- Active listener, taking time to understand the orders/instructions being given.
- Must be proficient in Word and Excel
- Good customer service skills
- Good communication
- Excellent problem-solving skills;
