Director of Vehicle Management

Objective:

The Director of Vehicle Management is responsible for overseeing the end-to-end vehicle lifecycle, ensuring fleet availability, safety, reliability, cost efficiency, and regulatory compliance. This role leads vehicle procurement planning, registration, maintenance, repair, asset utilization, and fleet lifecycle management to support GreenGSM's business growth and operational excellence across the Philippines.

Responsibilities:

Fleet Strategy & Asset Planning

• Develop and execute the vehicle management strategy in alignment with business expansion plans and fleet requirements.
• Establish fleet acquisition, allocation, replacement, and disposal plans based on operational demand and financial targets.
• Optimize fleet size, vehicle availability, and asset utilization across depots and operational locations.

Vehicle Maintenance & Reliability

• Oversee preventive maintenance, corrective repairs, vehicle inspections, and servicing schedules to ensure fleet reliability.
• Establish maintenance standards, service-level agreements (SLAs), and quality control mechanisms for internal workshops and external service providers.
• Monitor vehicle downtime, recurring defects, repair turnaround time, and maintenance costs to improve fleet performance.

Cost & Budget Management

• Develop and manage the vehicle management budget, including acquisition, maintenance, spare parts, insurance, registration, and other fleet-related expenses.
• Implement cost-control initiatives to optimize total cost of ownership (TCO) without compromising safety or vehicle quality.
• Monitor fleet expenditure, identify cost-saving opportunities, and ensure effective utilization of financial resources.

Asset Control & Compliance

• Ensure accurate vehicle records, asset tracking, registration, insurance, permits, and other statutory requirements.
• Establish controls to prevent asset loss, misuse, unauthorized repairs, and operational inefficiencies.
• Ensure compliance with applicable Philippine laws, regulations, and company policies governing vehicle operations and asset management.

Vendor & Stakeholder Management

• Manage relationships with vehicle manufacturers, dealers, maintenance providers, spare parts suppliers, insurers, and other relevant partners.
• Negotiate commercial terms, service contracts, warranties, and supplier performance commitments.
• Collaborate with Operations, Finance, Procurement, Safety, and other functions to ensure fleet readiness and resolve cross-functional issues.

Team Leadership & Performance Management

• Lead and develop the vehicle management team, including maintenance, fleet administration, and other relevant functions.
• Establish performance standards, operating procedures, reporting mechanisms, and accountability across the function.
• Drive continuous improvement through process standardization, data-driven decisions, and technology-enabled fleet management.

Requirement:

• Bachelor's degree in Engineering, Automotive Technology, Supply Chain Management, Operations Management, or a related field.
• At least 10 years of relevant experience in fleet management, vehicle maintenance, automotive operations, or asset management, with at least 5 years in a senior leadership role.
• Proven experience managing large-scale vehicle fleets across multiple locations, preferably in transportation, mobility, logistics, automotive, or fleet-based businesses.
• Strong knowledge of vehicle maintenance, fleet lifecycle management, asset utilization, procurement, budgeting, and cost optimization.
• Demonstrated experience in vendor management, contract negotiation, and operational process improvement.
• Strong analytical skills with the ability to translate fleet data into actionable business decisions.
• Experience leading cross-functional teams and managing geographically distributed operations.
• Familiarity with Philippine vehicle registration, insurance, and applicable regulatory requirements is an advantage.

KPI:

• Fleet availability and vehicle utilization rate.
• Preventive maintenance compliance rate.
• Vehicle downtime and average repair turnaround time.
• Maintenance cost per vehicle and total cost of ownership.
• Vehicle defect and breakdown rate.
• Fleet asset accuracy and compliance rate.
• Budget adherence and cost-saving achievement.
• Vendor SLA compliance and service quality.
• Vehicle safety performance and incident rate.