Job Summary:
We are seeking a highly organized and proactive Department Secretary to join our professional services firm. The ideal candidate will provide comprehensive administrative support to our team of lawyers, ensuring smooth and efficient operations within the department. This role offers a hybrid work setup, combining remote work with on-site presence as needed.
Key Responsibilities:
- Administrative Support: Provide day-to-day administrative support to the legal team, including managing calendars, scheduling meetings, and handling correspondence.
- Document Management: Maintain and organize electronic and physical files.
- Client Interaction: Serve as a point of contact for clients, handling inquiries, scheduling appointments, and ensuring a high level of client service.
- Meeting Coordination: Arrange and coordinate meetings, conferences, and travel arrangements. Prepare agendas and take minutes during meetings.
- Office Management: Assist with office management tasks such as ordering supplies, managing office equipment, and coordinating with vendors.
- Data Entry: Maintain accurate records and databases, ensuring confidentiality and compliance with legal standards.
- Project Assistance: Support special projects and initiatives as needed, collaborating with team members to achieve departmental goals.
Qualifications:
- Education: Graduate of any bachelor's degree; additional qualifications in office administration or related field are a plus.
- Experience: Proven experience as a secretary or administrative assistant, preferably in a legal or professional services environment.
- Skills:
Excellent organizational and time management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to handle sensitive information with discretion.
Detail-oriented and able to multitask effectively.
Professional demeanor and appearance.
Proactive and able to work independently.
Strong interpersonal skills and a team player.
Those who are willing to work ASAP will be prioritized.
Benefits:
- Health and Life Insurance
- Performance Bonus
- Travel Opportunities
- Opportunities for professional development and growth
- Supportive and collaborative work environment
