Job Description

Deal Operations Manager – Land & Mineral Acquisitions

Location: Remote

Schedule: Full-Time | 40 Hours per Week | U.S. Business Hours

Job Description

We are seeking an experienced and highly organized Deal Operations Manager to oversee land and mineral acquisition transactions from signed contracts through due diligence and final closing.

The ideal candidate will manage multiple transactions, coordinate with U.S. title companies, attorneys, county offices, and other third parties, and work closely with ownership and the COO to ensure accurate, timely, and efficient deal closings.

This is an operations leadership role requiring strong ownership, problem-solving, and transaction management skills.

Key Responsibilities

Manage transactions from executed purchase agreements through due diligence, title clearance, and final closing.
Coordinate property research, ownership verification, title commitments, legal descriptions, liens, and encumbrances.
Communicate with title companies, escrow officers, probate attorneys, county offices, and other stakeholders.
Coordinate land-use, zoning, access, permitting, and mineral ownership research.
Manage deal pipelines, documentation, deadlines, tasks, and automation using GoHighLevel.
Oversee multiple active transactions while ensuring timely follow-ups and deliverables.
Provide daily deal updates, reports, and priority action items to ownership and the COO.
Improve operational workflows, SOPs, checklists, and automation to increase efficiency.

Required Qualifications & Skills

5+ years of professional operations experience, preferably in operations management, real estate transactions, title, escrow, or transaction coordination.
Advanced proficiency in GoHighLevel CRM, including pipelines, workflows, task management, and automation.
Advanced Google Workspace skills, particularly Google Sheets, Gmail, Drive, and Docs.
Fluent English with excellent written and verbal communication skills.
Strong organizational, analytical, problem-solving, and deadline management skills.
Ability to manage multiple complex transactions simultaneously.
Bachelor's degree in Business, Operations, Finance, Real Estate, or a related field preferred.
Self-directed, proactive, detail-oriented, and comfortable coordinating with U.S.-based professionals.

Preferred Qualifications

Experience in real estate transactions, title, escrow, closing coordination, land acquisitions, or real estate wholesaling.
Knowledge of mineral ownership, oil and gas title, leasehold interests, royalties, or transaction due diligence.
Experience with estate attorneys, probate proceedings, title defects, and ownership transfers.
Background in CRM automation, Google Sheets dashboards, task management systems, and SOP development.

Ideal Candidate Profile

A disciplined, proactive, and execution-focused professional who can independently manage complex transactions, identify bottlenecks, resolve issues, and consistently drive deals toward closing.

The ideal candidate takes ownership, follows up with stakeholders, escalates critical issues, and maintains accurate records and visibility across all active transactions.

Performance Expectations