Who We Are
GrowthAssistant connects top marketing and operations talent with fast-growing companies that depend on great execution to scale. Founded in 2021 and named by Forbes as one of the best startups to work at, we're a permanently remote team that runs on integrity, proactive candor, and a bias toward action — and we prioritize the human experience in everything we do. We hire for skill and for heart, and we invest in our people for the long haul.
The Opportunity
We are looking for a sharp, process-oriented Data Operations Specialist to serve as the engine that keeps our systems clean, reliable, and unblocked. In this role, you will work across HubSpot, Clockify, our internal database, and Hex—touching everything from routine audits and fixes to building dashboards that help leadership make smarter decisions.
If you are someone who finds genuine satisfaction in data hygiene, loves digging into the why behind broken workflows, and can move quickly without cutting corners, you will thrive here. You'll be responsible for investigating discrepancies, maintaining finance reporting, and ensuring our backend data syncs are flawless.
What Your Day-to-Day Will Look Like
- Systems Health & Hygiene: Own daily data hygiene across HubSpot and Clockify, managing duplicate records, workflow issues, data backfills, and ad-hoc fixes.
- Technical Troubleshooting: Investigate and resolve Clockify discrepancies (missed hours, project unarchiving, one-off pulls) and monitor HubSpot-to-database sync scripts.
- Finance Operations: Build and maintain Excel-based finance reports covering AR collections, talent payments, hours overage reviews, and contract referrals.
- Process Management: Own the weekly deal review process and manage other recurring monthly operational audits.
- Operational Onboarding: Support new client onboarding from a data standpoint and develop a standardized purchase order tracking process.
- Reporting & Visualization: Create HubSpot dashboards and build/maintain data visualizations within Hex to provide visibility for various team leads.
- Database QA: Perform backend data QA to ensure data is passing through systems properly, labeling notes, and dropping unnecessary tables to maintain database performance.
What You Bring
- CRM Expertise: Hands-on experience with HubSpot (workflows, records, and reporting) and comfort working deep inside CRMs and databases.
- Analytical Rigor: A natural instinct for data quality and strong attention to detail; you don't just fix a cell, you fix the system.
- Tool Proficiency: Familiarity with tools like Clockify and Hex (or the ability to get up to speed fast) and intermediate to advanced skills in Excel/Google Sheets.
- Independent Problem Solving: Comfort working independently on ambiguous, evolving tasks and the ability to investigate root causes autonomously.
- Clear Communication: You flag issues early, document your logic thoroughly, and know exactly when to escalate blockers.
- Technical Aptitude: While not required, SQL or scripting experience is a significant plus for managing database syncs and data prep.
Bonus Points if:
- You have experience building automated dashboards and training teams on how to use them.
- You have previously supported Finance or Accounting teams with data audits and collection workflows.
- You have experience with MCP data prep or managing repair scripts for syncing data.
What We Offer
At GrowthAssistant, you aren't just joining a company; you're joining a movement to redefine how the world's best brands scale. We believe that the right talent, placed in the right role, changes everything - and that starts with how we take care of you.
We support your life inside and outside of work with a comprehensive benefits package:
- Fully Remote: 100% Remote work environment, never fight traffic again
- Health Coverage: HMO or Healthcare Stipend (depending on location)
- Time to Recharge: 7 Paid Holidays and 6 PTO days/year
- Family First: Dedicated Maternity and Paternity Leaves
We offer additional incentives for go-getters and proven performers!
- $25 monthly perfect attendance bonus
- Performance bonus
- Anniversary bonus ($100 at 1 year; $200 at 2 years)
- Earn a $300 referral bonus for each candidate you refer who is successfully hired, and $500 when you help us identify and close a new opportunity with your client
Your Application Roadmap
You've applied, now let's get to work. Here's the play-by-play:
- Step 1 Resume Screening: Our hiring team reviews your experience to see how your unique skills align with our high-growth roles.
- Step 2 Recruiter Interview: If we believe we have a great client match, we'll reach out to schedule a human-to-human chat to discuss your career goals, experience, and what makes you tick.
- Step 3 Online Assessment: This is your chance to shine! You'll complete a role-specific test, a personality assessment, and your official GA Profile Form so we can represent you.
- Step 4 Match Interview: You'll meet with one of our Senior Leaders for a deep-dive validation to ensure we're matching you with the right opportunity. This is your moment to bring your A-game and really shine - it's the final step for many of our roles!
Depending on the client, there are sometimes 2 additional steps:
- Step 5 15-min Prep Call: We've got your back. Before the final round, your Recruiter will hop on a quick call to coach you, share insider tips, and ensure you're 100% ready.
- Step 6 Client Interview: You'll meet the client to discuss how you'll help them scale and succeed. Bring your metrics and be on your A-game - this is your last chance to make a great first impression!
Join our 100% remote global team today, and grow with GrowthAssistant!
GrowthAssistant is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business need.
