About Xerox Holdings Corporation
For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we've expanded into software and services to sustainably power the hybrid workplace of today and tomorrow. Today, Xerox is continuing its legacy of innovation to deliver client-centric and digitally-driven technology solutions and meet the needs of today's global, distributed workforce. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients. At Xerox, we make work, work. Learn more about us at www.xerox.com.
JOB SUMMARY:
Customer-facing role that is responsible to manage & execute contracted Managed Services as defined
by Client Statement of Work (SOW). The Customer Operations Specialist (COS) works with customer
contacts, 3rd party partners and Lexmark resources to execute defined services. Duties include day to
day services delivery execution, escalation management, generating or providing customer reports and
providing input and recommendations for ensuring Client satisfaction. Accountable to support post
implementation, steady state services to meet Client and Lexmark targets. Responsible to deliver basic
operational level reporting to Customer monthly, provide analysis on needed operational data and work
in partnership with Client as a key resource for resolution of business problems. Expected to consistently
demonstrate and represent Lexmark brand according to our mission and guiding principles.
ROLES AND RESPONSIBILITIES:
- Responsible for management and execution for steady states services as defined in a Managed
Services Statement of Work typically for multiple accounts that do NOT have site visit requirements or
complex customer governance needs
- Implementation of services, and manage the delivery of day to day operations of Post Implementation
MPS Express Services
- Manage all aspects of the day-to-day operations such as install base accuracy, hardware order
management, device change management, issue resolution, consumable forecasts, toner reconciliation
analysis, consumables management, normal business as usual activities
- Maintain necessary client communication via email or phone; maintain and manage active Client Action
Log
- Monitor and report on services & maintenance performance metrics to fulfill contractual SLA as required
- utilize escalation when needed. Responsible to execute exceptional service delivery in such a manner
Lexmark experience 100% Client Retention
- Fiduciary responsibility for ongoing operations including inventory management and high-level inputs to
the impact on gross margin
- Collaboratively engage on Accounts Receivable around collection efforts and strategies in managing
payments and aged invoices while working across different levels in the Lexmark CFT and Client
organization.
- Contact or work directly with internal Lexmark teams & partners as required / needed to support client
contractual requirements
- Execute Lexmark standard customer operations processes
- Provide monthly Operations Reviews with customer while tracking action plans to improve services
- Additional analysis on data relevant to delivery of service that might increase customer experience
- Support analysis on reconciliation of consumables for recovery of revenue
- Capture requirements and submit for minor contract amendments
- Align with the global teams on the global strategy for the CPA (Country Participation Agreement)
managed outside of the lead country
- Assures compliance with Lexmark and Customer's HR, procurement, legal, financial, ethics and
government related policies, strategies and processes
EXPERIENCE AND BACKGROUND:
Ideal candidate will have:
- Experience with direct interaction w/ Business Customers, including Managers / Directors
- 4+ year experience in an operations or services delivery role; accountable for customer satisfaction and
service level attainment
- Ability to read and understand standard SOW (Statement of Work) with capability to interpret for delivery
of services even to the extent to execute minor amendments or Contract Change Requests
- Demonstrated ability to effectively communicate via email and phone to business clients
- Experience collaborating and managing multi-disciplined teams
- Experience handling multiple issues at one time, general issue resolution, proposal discussions, general
services delivery concerns, communicating project or delivery status
- Experience generating & presenting performance reporting/metrics on behalf of your company
- Experience applying business management, financial concepts & contracts knowledge to ensure clients
contractual requirements delivered on-time and accurate
- Strong analytical/procedural background with demonstrated ability to apply a systematic approach to
problem solving
- Formal certification or past experience as a process analyst
- Experience with the delivery of operations through the use of technology solutions
- Meet Language requirements
TECHNICAL COMPETENCE:
- Experience in documenting current and future state business/operations processes; standard work
- Experience in defining and executing improvements to standard work or current processes
- Excellent skills in MS Office Suite including, word processing, spreadsheet, and presentation software.
MS Visio and MS Access preferred; working knowledge and MS office suite basic skills are required
- Basic knowledge of software driver implementation, IP protocol schema and basic network protocols
- Knowledge of Lexmark systems and tools for MPS business to the extent where there is understanding
of impacted processes due to systems
PERSONAL CHARACTERISTICS:
- Individual must demonstrate a high level of business acumen; ability to get along well with diverse
personalitiesflexible
- Comfortable performing multifaceted projects in conjunction with normal activities in a demanding, fast-
paced work environment; demonstrated ability to execute and manage to standard processes and
procedures
- Hands on management styledrives team involvement within division and functional support
organizations; ability to build and manage a cross cultural, cross tower team for effective and efficient
customer support
- Strong analytical and reasoning abilities. Mindset that enables solving complex problems in a fast-paced
environment while delivering on service promises. Able to develop and adapt business processes after
evaluating multiple solutions
- Demonstrated ability to develop and communicate high impact messages and complex ideas in an
effective, concise fashion in both verbal and written format
- Ability to work effectively with limited supervision and work cooperatively with customers, remote team
members and managers
EDUCATION:
REQUIRED:
- BA/BS/BBA degree in Business or equivalent experience
