Crewing Specialist

Insular Oil Corporation

Philippines

2-4 Years

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Posted 13 hours ago
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Job Description

Job Qualifications

Graduate of Maritime Studies, HR Management, or related field.
Minimum of 2 years experience in crewing operations (domestic or international shipping).
Knowledge of MLC 2006, STCW, ISM Code, MARINA regulations, and ISO 9001/45001 Standards.
Strong organizational, interpersonal, and documentation skills.
Proficient in MS Office applications and HR/crewing management systems.

Duties And Responsibilities

Crew Planning & Manning
Develop and maintain crew rotation schedules in line with STCW and safe manning requirements.
Ensure smooth and compliant execution of crew changes (on-signers and off-signers) in accordance with company policies.
Recruitment & Selection of Shipboard Crew
Act as the primary contact for recruiting shipboard staff and engaging potential candidates.
Review and update job postings for Deck and Engine Officers across multiple platforms.
Establish and maintain hiring standards and qualifications in compliance with maritime regulations and company needs.
Conduct outreach and advertising through networking and online/offline channels.
Verify licenses, certificates, and sea service records via MARINA and other regulatory agencies.
Pre-Departure Orientation Seminar (PDOS)
Schedule and conduct PDOS for all newly hired crew, ensuring understanding of company policies, safety protocols, and operational expectations.
Initial Screening & Shortlisting of Candidates
Conduct initial screenings through interviews, background checks, testing, and document validation.
Present shortlisted candidates to management for final selection.
Orientation on Crew Benefits & Compliance
Provide orientation sessions to ensure crew members understand their benefits, entitlements, and company policies.
Update and communicate any changes to benefits packages or regulatory requirements.
Crew Management
Monitor crew motivation, performance, and compliance with company and statutory requirements.
Track crew changes and maintain updated crew lists for salary computation and contractual compliance.
Review and monitor crew contracts, license validity, and certification renewal schedules.
Endorsement & Pre-Employment Coordination
Endorse qualified candidates for assessment and pre-employment interviews with the OM.
Prepare medical referral letters and coordinate pre-employment medical examinations with accredited clinics.
Crew Records & Documentation
Coordinate with payroll in charge on payroll, remittances, and final pay.
Maintain accurate and updated crew 201 files and applicant records.
Conduct periodic audits of crew records to ensure readiness for compliance checks and inspections.
Recruitment Networks & Advertising
Source qualified seafarers through networking, advertisements, job fairs, and online platforms.
Build and sustain a steady pool of qualified candidates to meet operational demands.
Setting Hiring Standards
Review and update hiring standards and qualifications for shipboard personnel in line with evolving regulations and company requirements.
Reports & Documentation
Prepare, maintain, and submit the following reports on schedule:
Recruitment Status Report
Candidate Screening Report
PDOS Attendance Report
Crew Concerns & Resolution Report
Crew Management Report
Endorsement & Assessment Report
Medical Examination Report
Crew Records Maintenance Report
License & Certification Monitoring Report
Hiring Standards Review Report
Training & Development Report
Compliance & Regulatory Reporting (MARINA, P&I, Petron, etc.)
Crew Feedback & Satisfaction Report
Weekly Accomplishment Report
Compliance
Ensure full compliance with MARINA inspections, ISM Code, MLC 2006, STCW, and accreditation requirements of P&I Clubs, Petron, and other stakeholders.