Duties and Responsibilities:
Accounts Receivable, Billing and Collection
- Assist in monitoring and following up the collection of outstanding customer accounts and ensure timely settlement of receivables.
- Monitor and maintain updated Accounts Receivable (AR) balances, including AR-Trade, AR-Non-Trade, and Advances from Customers.
- Monitor customer Statements of Account (SOA) and coordinate with concerned customers regarding outstanding balances.
- Assist in following up customers regarding unpaid or outstanding invoices and other receivables.
- Monitor un-invoiced or unbilled Delivery Receipts (DRs) for hauling services and coordinate with concerned departments to ensure timely billing.
- Prepare printed hauling invoices and arrange their proper transmittal to collectors for delivery to customers.
- Prepare and issue Collection Receipts (CR) for designated hauling customers, as applicable.
- Update the AR Summary and provide accurate receivable information required for Delivery Schedule (DS) approval.
- Review customer account status and participate in the daily approval or disapproval of delivery schedules based on outstanding receivables and other applicable credit considerations.
2307 / Tax Documentation
- Process and monitor customer BIR Form 2307 (Certificate of Creditable Tax Withheld at Source) applications and submissions.
- Monitor the receipt and completeness of customer 2307 forms and follow up customers for uncollected or outstanding certificates.
- Prepare and record Journal Vouchers (JVs) related to 2307 transactions.
- Maintain organized and updated records of 2307-related documents and transactions.
Finance and Accounting Support
- Record check and Collection Receipt (CR) details in the Finance logbook for proper monitoring and documentation.
- Prepare supporting schedules, reconciliations, and other AR-related reports as required.
- Prepare Cost of Money computations upon request.
- Prepare loan calculations and related computations upon request.
- Maintain accurate and updated customer account records and supporting documents.
Records Management
- Maintain and organize complete and updated customer files, including invoices, Statements of Account, Delivery Receipts, Collection Receipts, 2307 forms, and other related documents.
- Ensure proper filing and safekeeping of customer and AR-related records for easy retrieval and reference.
