COTERMINOUS_ADAS III (COMPUTER OPERATOR II)_ADAS3-82-2004_OASPP

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE ASSISTANT III (COMPUTER OPERATOR II)

ANTICIPATED VACANCY

Item Number

:

OSEC-DSWDB-ADAS3-82-2004

Compensation

:

SG 9 (Php 22, 219.00)

Place of Assignment

:

Office of the Assistant Secretary for Policy and Plans

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Completion of two (2) year studies in college/High School Graduate with relevant vocational/trade course

Training

:

Four (4) hours of relevant training

Experience

:

One (1) year of relevant experience

Eligibility

:

None required

PREFERRED QUALIFICATION STANDARDS

Education

:

Bachelor's Degree preferably in Business Management, Public/Office Administration or any other related courses

Training

:

Eight (8) hours or relevant training on office and secretarial works

Experience

:

At least two (2) years experience related to clerical, secretarial works

Additional Competency

:

• With high-level knowledge on government administration
• With working knowledge in relevant existing laws, policies, guidelines, rules, and regulations pertaining to financial (Government Accounting and Auditing Rules and Regulations), and procurement (Republic Act No. 9184 and relevant GPPB rules and regulations) transactions
• Proficient in handling social media accounts as well as scheduling of appointments/activities
• With experience on compliance to ISO 9001:2015 Standards
• Above average knowledge on use of MS Office and Google Suite
• Great attention to details
• Flexible, responsive, and smart
• Able to work harmoniously, competently and effectively even under pressure
• Willing to work long hours, even on weekends and holidays especially during disaster operation and
• Possesses critical thinking with levels of written and oral communication, and computer skills.

JOB DESCRIPTION

The Administrative Assistant III (AA III) shall be working under an Executive Office. Primarily, he/she will act as part of the Administrative Support Team of the office, specifically functioning as computer operator. He/She is expected to provide administrative and logistical support to ensure the performance of duties of the office.

Functions and Responsibilities:

1. Provide Administrative support to ensure continuity of office operations

2. Manages special projects as assigned by the Executive Assistant and Assistant Secretary

3. Improve and operate document tracking and other office operations-related (computer) systems

4. Track, check, and ensure completeness of attachments of incoming and outgoing documents

5. Encode and print out correspondences, reports and other documents

6. Maintains and manage files and records

7. Assist in the management of the daily schedule of activities and arrangement of the Assistant Secretary's official appointments

8. Interview and screen callers and visitors

9. Prepare/draft/encode communications

10. Review and vet documents as to completeness, accuracy of staff work, and compliance to existing rules and regulations prior to endorsing to the Executive Assistant/Assistant Secretary for information/approval/instructions

11. Coordinate and collaborate with office within and/or outside the Department to ensure efficient, effective, and timely delivery of services

12. Perform other tasks and designations as assigned, such as, but not limited to:

• Records Management Officer
• Supply and Property Officer
• Procurement Officer

Job Outputs:

1. Completed Staff Work

2. Briefing Papers

3. Administrative and Technical Reports

4. Project Monitoring Tool

5. Transaction Monitoring Tool

6. Records, Supplies, and Property Inventories, and other related reports

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before November 23, 2024 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: .

3. Authenticated or Photocopy of Transcript of Record

4. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master's Degree/Units earned, if applicable

5. Photocopy of relevant Training/Seminar Certificates

6. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable)

9. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

10. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link:
.

Reminders:

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.