COS_JJWC_ADMINISTRATIVE ASSISTANT II

Place of Examination
and Interview:

Juvenile Justice and Welfare Council (JJWC)

ADMINISTRATIVE ASSISTANT II

Compensation

:

Php 21,448.00 + 20% Premium

Place of Assignment

:

Juvenile Justice and Welfare Council (JJWC)

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Completion of two (2) years studies in college of any business or related course

Training

:

Four (4) hours relevant training

Experience

:

One (1) year of relevant experience

Eligibility

:

None required

PREFERRED QUALIFICATION STANDARDS

Education

:

Completion of two (2) years studies in college of any business or related course

Training

:

Four (4) hours of training in government budgeting

Experience

:

One (1) year of experience in performing administrative function specifically related to Budget

Eligibility

:

None required

JOB DESCRIPTION

The Administrative Assistant II performs clerical functions in the budget unit. He/she is expected to assist the Administrative Officer V in the receiving of incoming and outgoing documents, processing of obligation requests and assist in the encoding of obligations in the DBM Unified reporting system.

Functions and Responsibilities:

1. Handles incoming and outgoing documents of Budget unit

2. Monitor the completeness of attachments needed for processing of OBs

3. Maintains records of incoming and outgoing of all documents as basis of monitoring documents entering the Budget unit

4. Assist the Budget Officer in the processing of Obligation Requests

5. Assists in sending budget utilization report via email to all divisions

6. Assists the Budget Officer in encoding utilization/obligations/proposals in the DBM URS/OSBP

7. Follow up pertinent Finance Section papers as needed by the Budget unit

8. Answers telephone calls for budget units and answers queries concerning the units

9. Perform other tasks as may be assigned by immediate supervisor, FAD Division Chief, Deputy Executive Director and Executive Director.

Job Outputs:

1. Reviewed Obligation Requests

2. Filed Obligation Requests and other pertinent documents

3. Emailed to Divisions the Fund Utilization Reports

4. Prepare and submit the Request for Website Posting of FARs and other pertinent reports

5. Prepare and submit the Budget Unit's Customer Satisfaction Report monthly.

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before 11 OCTOBER 2026 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position and addressed to Atty. Tricia Clare A. Oco, Executive Director of Juvenile Justice and Welfare Council

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. Do not fill them out using Google Sheets or any tool that alters the original format - this can change formatting in the original document. Instead, you may download these forms at . PDS with incomplete information, shall be considered invalid.

3. Comprehensive resume with Job Description and 2x2 I.D. picture

4. Certificate of Relevant trainings, learning and development intervention and seminars attended

5. Copy of duly signed Individual Performance Contract Review/ Summary of Rating of Performance Contract Assessment in the present positions, if applicable

6. Photocopy of Transcript of Records.

Reminders:

. In the event that you are recommended for the vacant position, you will be required to submit your Valid NBI Clearance.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.