COS_ADMINISTRATIVE ASSISTANT II (CLERK IV)_PDPB_004727

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE ASSISTANT II (CLERK IV)

Item Code

:

004727

Compensation

:

Php 19,744.00

Place of Assignment

:

Policy Development and Planning Bureau

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Completion of two (2) years of studies in college (prior to 2018), or Completion of Grade 12/Senior High School (starting 2016)

Training

:

Four (4) hours of relevant training

Experience

:

One (1) year of relevant experience

Eligibility

:

None required

PREFERRED QUALIFICATION STANDARDS

Education

:

Completion of two (2) years of studies in college

Training

:

Four (4) hours of relevant training (Preferred: At least 8 hours)

Experience

:

One (1) year of relevant experience (Preferred: Experience in secretarial and clerical functions, records management, and strong computer skills)

Eligibility

:

Career Service Sub-Professional/First Level Eligibility

JOB DESCRIPTION

Under general supervision, performs basic technical work (such as system testing and documentation) and clerical/secretarial duties (including document management). Manages office day-to-day operations, schedules, correspondence (emails, calls, mail), and prioritizes appointments.

Functions and Responsibilities:

• Document Management & Tracking: Prepares, reviews, routes, and tracks all incoming and outgoing documents, memorandums, communications, and reports using official document tracking systems to ensure timely processing and complete records management
• Logistical & Administrative Secretariat Support: Delivers administrative, secretarial, and logistical support for division/bureau activities, meetings, workshops, and data governance initiatives, including coordination of venues, attendees, and meeting materials
• Financial & Payment Processing: Prepares, verifies, and processes financial and payment documentations-such as Obligation Request and Status (ORS) and Disbursement Vouchers (DV)-for board and lodging, resource person honoraria, activity supplies, and related operational expenses
• Office Maintenance & Administrative Assistance: Assists in maintaining organized division filing systems, managing schedules/calendars, handling daily correspondence, and performing clerical tasks under general supervision.

Job Outputs:

• Document Management

• Updated Document Tracking Logs (Incoming and Outgoing)
• Document Inventories and Archival Index

• Secretariat & Logistical

• Minutes of Meetings and Highlights Reports
• Event/Activity Secretariat Packages (Rooming lists, participant lists, activity advisories, and attendance sheets)

• Financial & Operations

• Processed Disbursement Vouchers (DVs) and Obligation Request and Status (ORS) attachments
• Petty cash and procurement request documentations

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before 18 October 2026 by accessing this link:

Application Requirements:

1. Duly accomplished, subscribed, and sworn/notarized 2025 Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark.

2. Duly accomplished and signed Work Experience Sheet (WES).

Forms may be downloaded at . Note: Fill out the PDS using Microsoft Excel only. Do not use Google Sheets or any tool that alters the original format - this can change formatting in the original document. PDS with incomplete information shall be considered invalid.

Reminders:

• Additional requirements must be ready if you are found qualified and longlisted for the position you applied for (Transcript of Records, Training/Seminar Certificates, Certificate/s of Employment, Service Record, Proof of Eligibility, Performance Rating, etc).

• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

• Requests for extension of submission and application with incomplete documents will not be entertained.

• All communications pertaining to your application will be sent via email.

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.