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Dole is one of the world's largest producers and marketers of high-quality fresh fruits, with a growing line of quality packaged and frozen foods. Dole's dedication to quality is a commitment solidly backed by: comprehensive programs for food safety, scientific crop protection programs, stringent quality control measures, state-of-the-art production and transportation technologies, continuous improvement through research and innovation, and dedication to the safety of their employees, communities and the environment.
Job Purpose
The Corporate Services Group Supervisor provides strategic administrative leadership in support of the Director of Office Management and Corporate Services. This role is responsible for optimizing operational efficiency across DACL (Corporate Business Unit, COE I.T., FPG, and FBG) and DAH offices through comprehensive resource management and administrative oversight.
Principal Duties and Responsibilities (including but not limited to):
Travel Coordination:
- General logistics - arrange travel itineraries, accommodations, flights, ground transportation, and visas for the Senior Executives.
- Provide pre-travel briefings and ensure all necessary arrangements are in place for smooth travel experiences.
- Arrange complex and detailed travel plans, itineraries, agendas, and compile documents for travel-related meetings.
Transportation & Logistics Management:
- Oversee the end-to-end coordination of DACL executive transportation services, including fleet scheduling, dispatch operations, and driver management
- Optimize vehicle allocation and routing to ensure efficient, timely, and cost-effective transportation solutions
- Maintain service excellence standards for corporate car services supporting executive mobility needs
General Administrative Services
- SAP Systems Processing Purchase Order entries and Request for Payment (RFP) processing
- General CSG Databases tracking, encoding and management. Ensure storage and proper organization of all corporate contracts, invoices, permits, and related documents through physical filing and digital archiving (via Sharepoint)
- Assist on the onboarding process for DACL new hires.
- Assist in the offboarding process, including retrieval of company assets and documentation.
- Procure and distribute corporate assets (laptops, mobile phones) and manage office access for DACL employees.
Office Operations & Facilities Management:
- Provide comprehensive administrative support to ensure seamless daily office operations, including maintaining office cleanliness, managing equipment functionality, and optimizing workplace efficiency.
- Assist CSG Assistant Manager on inventory management, including the replenishment of pantry supplies, first aid kits, company collaterals, and office stationery (e.g., pens, notebooks, envelopes).
- Conduct routine checks on office equipment (e.g., printers, copiers, pantry appliances) and coordinate with vendors for maintenance and repairs.
- I.T. and general asset office management
- Locker inventory, issuance and management
- Support in emergency response procedures, fire drills, and compliance with building codes and regulations.
- Assist in the dissemination of announcements from building management, e.g., House Rules, Rental, Parking, etc.
Logistics & Vendor Management:
- Assist CSG Assistant Manager to administer company vehicle logistics, including parking permits, road tax renewals, vehicle registration, insurance, and petrol card management.
- Assist CSG Assistant Manager on corporate mobile phone plan, handling requests, cancellations, billing invoice tracking, request for payment and contract renewals.
Event & Meeting Coordination:
- Support the planning and execution of company meetings and employee engagement initiatives (e.g., town halls, year-end celebrations), including venue setup, and catering arrangements.
Cross-Functional Support - opportunities to contribute to organizational success through flexible support.
- Execute additional administrative tasks or special projects assigned by management.
- Provide backup support as interim leave coverage for CSG Assistant Managers, ensuring continuity of operations during absences.
- Assist in cross-departmental initiatives to support organizational efficiency and business needs.
Required Skills/Experience
Diploma in Business Administration or related studies.
Experience in multinational company.
Possess at least 5 years of administrative experience.
Analytical, articulate, and comfortable working with all levels of the organization.
Excellent communication skills
Possessing ability to manage multiple tasks through effective time management.
Ability to work with a variety of different cultures, will be integral to succeed in this role.
Person will have to be detail-oriented with excellent problem-solving abilities.
Self-motivated, responsible & can work independently as well as collaboratively.
Ability to multitask and prioritize daily workload.
High flexibility, proactive, strong sense of integrity and high learning agility.
Proficient in Microsoft Office applications (i.e., Excel, Word and Powerpoint)
Ability to manage and use meeting equipment e.g., zooms, teams, video conferences.
Technical knowledge in Facilities Management is an advantage.
Knowledge of SAP is an advantage.
