About the Role
The Corporate Credit Card & Expense Reporting Administrator sits within Finance Operations – AP & Treasury Services, reporting to the Accounts Payable & Treasury Manager / AVP Finance Services Operations. This role owns end-to-end administration of expense reporting and corporate credit card operations from processing and reconciliation to compliance, reporting, and audit support — ensuring accuracy, timeliness, and adherence to internal controls across the organization.
What You'll Do
Operations
- Review, approve, and process expense reports in Concur (reimbursements, approvals, liquidations)
- Prepare AP batch lists and ensure timely reimbursement processing
- Monitor, record, and liquidate AMEX and Capital One transactions
- Follow up on pending expense reports and send reminders to approvers
- Prepare weekly expense report summaries for management
- Maintain Concur system data (enrollments, account status, cost centers, card enrollments)
- Manage the end-to-end corporate card application process (documentation, approvals, recordkeeping)
- Submit required approval forms (e.g., FSR requests)
- Run monthly card statements, process settlements/payments, and handle disputes, refunds, and account changes
- Monitor travel advances and ensure timely liquidation
- Track billing cycles to ensure on-time payments and avoid penalties
- Keep stakeholders updated on card account information
- Maintain organized records of statements and supporting documents
Financial Reporting
- Maintain schedules for expense reports and card transactions
- Generate AR invoices in Acumatica for intercompany card charges
- Prepare APBLs upon AR posting
- Record monthly accruals for expenses and card charges
- Ensure accuracy of expense-related financial data
Management Reporting
- Prepare periodic reports on expense processing and reimbursement status
- Share expense report summaries with stakeholders
- Track outstanding advances, unliquidated expenses, and delays
- Support intercompany charge and allocation reporting
Compliance
- Ensure expense and card usage follow company policy
- Validate documentation accuracy and completeness
- Confirm proper approvals before processing
- Monitor submission deadlines and policy adherence
- Coordinate approvals for exceptions (e.g., high-balance advances)
Audit
- Maintain organized documentation for all transactions
- Support internal/external audits with required records and reports
- Ensure compliance with SOX internal controls
- Retain records per audit and regulatory requirements
What You'll Bring
- Bachelor's degree in Accounting, Finance, or a closely related field.
- 3–5 years of progressive experience in expense reporting systems and corporate card administration
- Familiarity with ERP systems (e.g., Acumatica) and financial processes
- Understanding of accounts payable and intercompany transactions
- High attention to detail and accuracy in handling financial data
- Strong organizational and documentation management skills
- Knowledge of internal controls and compliance (e.g., SOX)
Our Commitment to Diversity, Equity, Inclusion & Belonging
At Innodata, we believe the best teams are built from a wide range of backgrounds, perspectives, and lived experiences — and that diverse teams build better data, better products, and a better workplace. We are committed to fostering an environment where everyone feels welcomed, respected, valued, and empowered to do their best work.
We are an equal opportunity employer. We make all employment decisions on the basis of merit, qualifications, and business need, and we do not discriminate on the basis of race, ethnicity, color, religion, sex, gender identity or expression, sexual orientation, age, disability, marital or family status, national origin, or any other characteristic protected by applicable law.
We are committed to building an inclusive and accessible hiring process.
If you require any accommodation to participate fully in our recruitment process, please let us know; we're glad to support you.
How to Apply
Apply directly through this posting, and our team will be in touch.
