Conveyancing Legal Assistant

Conveyancing Legal Assistant

Full-Time | Remote | Based in the Philippines | Australian Eastern Daylight Time

Monthly Salary: PHP 45,000

Apply Here: https://forms.gle/bTqVnywhNwDcLQwE8

About the Role

We're seeking a highly detail-oriented and dependable Conveyancing Legal Assistant to support a high-volume property law practice based in Australia. This is a full-time, remote role ideal for someone with prior conveyancing experience who thrives on accuracy, speed, and structure. Your work will directly support conveyancers, ensuring that legal files are processed on time, accurately, and in alignment with the firm's longstanding referral relationships.

Key Responsibilities

- Review and manage compliance documents such as Verification of Identity, authority forms, and client disclosure statements

- Monitor key deadlines (e.g., finance and deposit dates) and ensure timely follow-through

- Draft and send routine correspondence, including property notifications and settlement emails

- Accurately update legal files and contracts in Smokeball (legal database software)

- Coordinate with internal conveyancers and escalate issues when needed

- Maintain strict adherence to each referral group's protocols to protect key partnerships

- Deliver zero-defect documentation accuracy is critical to avoid legal missteps or reputational risk

- Stay on top of daily tasks through structured task lists in the firm's legal workflow system

Qualifications & Skills

- 12 years of hands-on experience supporting conveyancing files or working in conveyancing law

- Strong understanding of Australian conveyancing processes, especially Contracts of Sale

- Excellent attention to detail and ability to maintain 100% accuracy

- Strong written English and confidence in professional communication

- Proficiency in Microsoft Outlook and comfort using legal software (Smokeball preferred)

- Reliable and proactive; takes ownership and doesn't wait to be told what to do

- Able to work with minimal supervision and meet daily deadlines in a fast-paced environment

Work Environment & Schedule

- Remote, full-time role

- Hours: 8:30 AM 5:00 PM AEDT (Australian Eastern Daylight Time)

- Communication via Microsoft Teams chat no phone calls required

- Embedded in a tight-knit legal team; reports to file handlers on-site in Australia

Cultural Fit

The ideal candidate is loyal, low-drama, and thrives in routine. You must be a doer someone who completes tasks with precision, takes initiative, and doesn't get derailed by feedback or pressure. This is a role for someone who finds satisfaction in getting the details right, every time.

Full-Time | Remote | Based in the Philippines | Australian Eastern Daylight Time

Monthly Salary: PHP 45,000

Apply Here: https://forms.gle/bTqVnywhNwDcLQwE8