Job Description

Love Homes Conveyancing is looking for an experienced Conveyancing Assistant to join our remote team supporting Australian residential property transactions.

This is a hands-on role for someone who already understands Australian conveyancing and can confidently progress matters through established systems and procedures.

The role

You will assist with residential conveyancing matters from file opening through to settlement, including:

opening and setting up matters;
client onboarding, VOI, AML/KYC and follow-up requirements;
ordering searches, certificates and property enquiries;
preparing sale contracts and supporting purchase contract reviews;
preparing and managing client, agent and solicitor correspondence;
obtaining instructions and following up outstanding documents;
assisting with finance, deposit and exchange requirements;
PEXA workspace preparation and settlement support;
requisitions, adjustments and post-settlement work;
trust and billing administration;
maintaining accurate file records, tasks and deadlines;
escalating legal issues or unusual matters to the Principal Solicitor.

About you

You should have:

at least 2 years experience in Australian residential conveyancing;
practical experience with NSW conveyancing;
experience with VIC and/or QLD matters is desirable;
practical experience using PEXA;
experience with TriConvey, Smokeball, LEAP or similar legal practice software;
excellent written English;
strong attention to detail;
good judgment about when to proceed and when to escalate;
the ability to work independently and manage deadlines;
a highly organised and systems-focused approach.

We use technology and AI extensively within the practice. You should be comfortable working with structured workflows, documented procedures and AI-assisted systems.

Working arrangements

Remote — Philippines
Full-time
Australian business hours
Stable internet connection and suitable home working environment required

The person we are looking for

We are looking for someone who is:

reliable, thorough, proactive, commercially aware and highly systematic.

You should be comfortable taking ownership of your part of the matter, keeping files moving, identifying missing information early and communicating clearly when something needs attention.

How to apply

Please include:

your CV;
number of years working in Australian conveyancing;
jurisdictions you have worked in;
experience with PEXA;
legal/conveyancing systems you have used;
a brief description of which parts of a conveyancing matter you can manage independently;
your current availability;
your expected monthly or hourly rate.