CONTRACTUAL_CAO (FA V)_ 000851_FS_DSWD CO

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

CHIEF ADMINISTRATIVE OFFICER (FINANCIAL ANALYST V)

Item Number

:

000851

Compensation

:

SG 24 (Php 102,603.00)

Place of Assignment

:

Financial Service

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Master's degree or Certificate in Leadership and Management from the CSC

Training

:

Forty (40) hours of supervisory/management learning and development intervention

Experience

:

Four (4) years of supervisory/management experience

Eligibility

:

None required

PREFERRED QUALIFICATION STANDARDS

Education

:

Master's Degree or Certificate in Leadership and Management from the CSC

Training

:

Forty (40) hours of supervisory/management learning and development intervention

Experience

:

Four (4) years in position/s involving management and supervision

Eligibility

:

RA 1080 (Certified Public Accountant)

Additional Preferred Qualifications

:

. Client focused. Demonstrates understanding of client needs and expectations and ability to modify communication style to better relate with clients

. Results oriented. Focuses on setting clearly defined and high standards for quality of work. Drives and takes action and manages risks required to meet results.

. Proactively seeks ways to come up with new ideas, methods, and approaches. Demonstrates flexible thinking and adaptability to uncertainties and changes

. Inspires commitment to the organization's mission and vision. Translates the big picture of the organization's strategy for development effectiveness into Division priorities

. Excellent management and leadership skills to lead a team of professionals to contribute to the achievement of the organizations goals and objectives

. Able to work harmoniously, competently and effectively even under pressure

. Highly motivated with positive attitude and problem solving approach, flexible and with initiative

. Be able to work beyond office hours, if needed, and can work under pressure, with maturity to accomplish tasks

. Knowledgeable on pertinent rules, regulations and laws on accounting, auditing and internal control

. With excellent oral and written communications skills as well as analytical skills and

. Set an example to attendance and punctuality.

JOB DESCRIPTION

The Chief Administrative Officer of the Accounting Division for Special Projects (ADSP) is responsible for overseeing the financial management and accounting functions related to the Department's Special Projects, which include the Pantawid Pamilyang Pilipino Program, KC NCDDP Additional Financing, KC PAMANA, KKB, and NHTS-PR. The role ensures the propriety, legality, and completeness of supporting documents for all financial claims and transactions charged against the available funds of the aforementioned Special Projects. This role also ensures the timely and accurate preparation of financial reports, the thorough review and monitoring of the liquidation of funds, and the submission of financial reports to Management oversight agencies, and development partner banks, in compliance with loan covenants.

Functions and Responsibilities:

1. Oversee the operations of the Accounting Division for Special Projects Division

2. Review and approval of Disbursement Vouchers. Preparation of Division Performance Contract, Division Checkpoints and Division Performance Contract Ratings

3. Coordination, approval and/or preparation of Financial Reportorial requirements of financiers (WB and ADB), oversight (DOF, NEDA, COA, etc.) regarding SP

4. Reviewing, verification and reconciliation of reciprocal accounts in the Field Offices financial records and reports vis--vis Central Office records

5. Preparation and submission of consolidated DSWD financial reports and statements required by oversight agencies, funding institutions and management

6. See to it that the DSWD operational guidelines regarding 7s, ISO Quality Management, Ease of Doing Business, Citizens Charter etc. are continuously being followed/implemented by the Division

7. Coordination and provision of technical assistance to Field Offices concerning accounting systems and procedures, findings/discrepancies on the reports, proper adjustments and corrections

8. Providing assistance to and responding to queries of DSWD officials, employees, oversight agencies, financing partners on all issues related to government accounting and financial reporting

9. Attends GASSG and other meetings

10. Preparation of the Capacity Development Plan for SP Accounting Division and respond to HR related reports and concerns regarding Accounting SP personnel and

11. Other tasks as may be assigned by the Director of FS.

Job Outputs:

1. Approved/certified as to funding, completeness of documents and verified Disbursement Voucher, Purchase Orders and Contracts

2. Division Performance Contract and Ratings

3. Updating of ISO required documents such as Operations Manual, Process Flow, Risk Register and Treatment and SWOT. Signing of Quarterly Feedback Report

4. Reportorial requirements of oversight agencies such as NEDA ODA Portfolio Reports, responses to COA AOM and Loan Availments requested by DOF

5. Reportorial requirements of Financiers (World Bank and ADB) such as Loan Utilization Reports, Withdrawal Applications for Loans directly disbursed by DSWD, RMAP of ADB, updating of Aide Memoire, Peso and Dollar Equivalent Financial Reports and other reports as requested

6. Liquidation of Technical Assistance funds of financiers

7. Approval of Pantawid Pamilya liquidation reports and Bank Fees verification against Liquidations

8. Responses to Internal Audit, OBSUs, Field Offices, Clients and other stakeholders with concerns regarding Special Projects Accounting and Reporting and

9. Approval of request for Change of Creditors and other concerns regarding funding from Grants Division.

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 80% of the maximum total score or 48 points in Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating should not be less than 85%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before June 4, 2026 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service Please note that wrong or lacking information thereof shall render the application void.

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet using the 2025 version. Do not fill them out using Google Sheets or any tool that alters the original format - this can change formatting in the original document. Instead, you may download these forms at . PDS with incomplete information, shall be considered invalid.

3. Authenticated or photocopy of Transcript of Records (TOR) for Master's Degree. Authenticated or photocopy of TOR for Doctorate Degree may also be submitted.

4. Photocopy of relevant Training/Seminar Certificates

5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions onlyor as may applicable)

7. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

8. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link:
.

Reminders:

. In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.