The Contracts and Vendors Analyst for Digital Banking IT is responsible for the end-to-end management of vendor contracts, ensuring all agreements are accurately drafted, legally sound, and effectively supports the Digital Banking IT department's objectives. This role is the primary point of contact for coordinating with the Legal, Finance, Procurement, and Tax departments throughout the contract lifecycle. This role will manage everything from initial drafting and negotiation to ensuring vendors strictly adhere to their stipulated outputs and service level agreements (SLAs). This role will also play a critical role in mitigating contractual risks, optimizing
vendor performance, and fostering strong, compliant vendor relationships.
Contract Lifecycle Management:
- Oversee the entire contract lifecycle for all Digital Banking IT vendors, from initiation to termination or renewal.
- Coordinate with internal stakeholders (IT teams, project managers) to define the scope of work, technical requirements, and service expectations for new contracts.
- Lead the contract drafting process, ensuring all terms and conditions are clearly defined and protect BDO Unibank's interests.
Coordination with Legal, Finance, Procurement, and Tax:
- Serve as the primary liaison between the Digital Banking IT department, the Legal Department, the Finance Department, the Procurement Department, and the Tax Department for all contractual matters.
- Collaborate closely with the Legal team to review, negotiate, and finalize vendor contracts, ensuring compliance with all applicable laws, regulations, and internal policies.
- Work with the Finance team to align contract terms with budget allocations, payment schedules, and financial reporting requirements.
- Partner with the Procurement team on vendor selection processes, request for proposals (RFPs), and ensuring all sourcing activities align with contract strategy and bank policies.
- Consult with the Tax Department to ensure all contractual terms comply with relevant tax laws and regulations, and to properly address any tax implications of vendor agreements.
- Facilitate approvals and signatures for all contracts, ensuring adherence to BDO Unibank's authority matrix.
Vendor Compliance and Performance Monitoring:
- Establish and implement robust processes for monitoring vendor adherence to contractual obligations, stipulated outputs, service level agreements (SLAs), and key performance indicators (KPIs).
- Regularly review vendor performance against contract terms, identifying discrepancies, and initiating corrective actions as needed.
- Organize and lead regular performance review meetings with key vendors, addressing issues, discussing future needs, and fostering continuous improvement.
- Track and report on vendor compliance, escalating critical issues to IT management and relevant departments.
Risk Management:
- Identify potential contractual risks (e.g., non-compliance, financial penalties, data security breaches) and develop mitigation strategies.
- Ensure all vendor contracts include appropriate clauses for data privacy, security, intellectual property, and business continuity.
- Manage contract amendments, renewals, and terminations in a timely and compliant manner.
Documentation and Reporting:
- Maintain a centralized, accurate, and up-to-date repository of all Digital Banking IT vendor contracts and related documentation.
- Prepare and present regular reports on contract status, vendor performance, compliance issues, and contractual risks to IT management.
- Develop and implement standardized contract templates and processes where appropriate.
Process Improvement:
- Continuously evaluate and improve contract management and vendor compliance processes within the Digital Banking IT department.
- Implement best practices for contract administration and vendor relationship management.
Qualifications:
- Bachelor's degree in Business Administration, Law, Procurement, Information Technology, or a related field. A Master's degree or relevant certifications (e.g., Contract Management certification) is a plus.
- Minimum of 5 years of progressive experience in contract management, vendor
- management, or procurement, with significant exposure to IT contracts.
- Demonstrated experience in coordinating with legal, finance, procurement, and tax
- departments on contractual matters.
- Must be willing to work onsite and be assigned in Ortigas.
