Description
Summary of the role
The Contracting Management Specialist is focused on the efficient completion of a contracting request, engaging with internal stakeholders throughout the process and effectively communicating with client leads the status of a contract as needed. This person would champion the best practices in the contracting process with a CLMS and ensure they track the required details correctly. This person will also have a strong presence with Sales Operations, Client Leads, LOB Leaders, Legal, ICS, COEs along with other Subject Matter Experts.
Principal Duties/Responsibilities
- Facilitate the full contract review process. Ensure contracts are thoroughly reviewed by Legal and other internal subject matter experts
- Serves as the main contact point and acts as a liaison between client leaders, Legal and subject matter experts.
- Project manages internal discussions around client contracts with internal functions involved in contracting for complex contracts
- Direct documents to the correct reviewers and follow up to ensure timely feedback according to SLAs.
- Provide support in contract negotiation ensuring Legal provides information on which terms are non-negotiable, which have flexibility, and why.
- Ensure the tiered approvals process is followed and work with the COE Leaders in coordination for CAC approval if required
- Champion the utilization of a CLMS and follow best practices in engagement with our SMEs
- Works closely with Sales Operations, Client Leads, Legal, ICS, LOBs, COEs and other SMEs
- Manage all contract versions, ensuring accurate tracking and delivery of a client-ready version once all reviews are complete.
- Manage contract documentation ensuring fully executed contracts are uploaded and maintained in the Global contract repository.
- Address any process or communication barriers promptly and escalate when needed to keep the contract moving smoothly.
- Helps the COE Leader with the contracting and assessments approach to recommend improved processes and efficiencies and partners with WTW colleagues to implement changes.
- Assists with ad hoc tasks such as mailbox management and contract upload as needed.
Qualifications
Qualifications, Skills, Knowledge & Competencies
Qualifications:
- Minimum 3-year experience in contract management
- Bachelor's degree in business, Marketing, Economics, Data Analytics, Communications, or a related field.
Skills:
- An ability to organize, maintain and manage a process
- Strong project management and analytical skills with ability to successfully communicate across multiple stakeholder groups
- Ability to problem-solve and be a creative thinker
- Ability to collaborate with teams across WTW segments, functions and geographies.
- High level of business acumen
- Ability to influence key stakeholders at all levels of the organization
- Team-oriented and collaborative
- Broad understanding of WTW capabilities and expertise
- Legal, Contracting, RFP and/or assessment experience is a plus
Tools & Technical Knowledge:
- Experience with Contract Lifecycle Management (CLM) tools such as Sirion, Oracle, Adobe Sign CLM, etc. (Preferred)
- Proficiency in Microsoft Office, especially Word, Excel, and Outlook, is essential for document handling and communication. (Must-Have)
- A basic understanding of contract types like MSAs and NDAs, and client structures (e.g., parent vs. subsidiary), is required. (Must-Have)
- Familiarity with task management tools necessary to handle contract intake and assignments. (Preferred)
- The ability to collaborate using tools like Microsoft Teams or SharePoint is important for cross-functional coordination.
- A basic awareness of compliance topics such as GDPR or SOX is beneficial in understanding legal considerations. (Good-to-Have)
Competencies:
- Strong communication skills ability to convey research insights clearly and persuasively.
- Attention to detail ensures accuracy and consistency in all content.
- Proactive mindset takes initiative in identifying trends and proposing solutions.
- Team-oriented fosters collaboration and knowledge sharing across departments.
- Excellent time management prioritizes tasks effectively to deliver results on schedule.
Shift:
US working hours (EST) 8:00 PM to 5:00 AM (Manila Time)
WTW is an Equal Opportunity Employer 
