Contract & Billing Administrator

Connext is hiring a Contract & Billing Administrator to support a U.S.-based contractor specializing in construction operations and project administration.

Job Summary

The Contract & Billing Administrator supports the contracts and billing function for a U.S.-based contractor. This role manages subcontract intake, progress billing, lien notices, retainage tracking, and project closeout while ensuring accurate financial documentation and compliance.

Key Responsibilities

• Prepare AIA G702/G703 progress billing applications
• Manage subcontract agreements and change orders
• Track retainage, lien waivers, and notices
• Coordinate Certificates of Insurance and bond submissions
• Maintain contract documentation in Sage Intacct
• Compile project closeout packages and final pay applications
• Coordinate with Project Managers and third-party billing platforms
• Ensure compliance with AIA guidelines and company procedures

Required Qualifications

• At least 1 year of experience in U.S. construction billing, contracts, or project administration
• Hands-on experience with AIA billing/pay applications
• Experience with ERP/accounting systems such as Sage Intacct, Sage 300, Viewpoint, NetSuite, or Acumatica
• Strong Excel and organizational skills
• Excellent written and verbal English communication
• Amenable to working U.S. Eastern Time business hours

Preferred Qualifications

• Experience with Procore, Textura, or GCPay
• Background supporting specialty contractors (fire protection, electrical, mechanical, HVAC, etc.)
• Familiarity with lien notices and retainage processes

Work Schedule

9 PM – 6 AM PHT | Monday to Friday

Location

HAI Global Building

Pryce Business Park, J.P. Laurel Ave., Bajada

Davao City