Title: Contract Administrative Assistant ( Excel Expert)
Industry: Manufacturing
Location: Philippines (Remote)
Position Status: Full-time, renewable contract
Working Hours: Monday – Friday, 8:30 am - 5 pm EST time zone
Evlv (short for Evolve) is a US and Canada-based talent acquisition firm headquartered in Montreal, Canada, specializing in finding top talent across various industries, with a primary focus on the tech and consumer goods sectors.
About the companythat is hiring for this position:
Evlv is currently working with a Toronto-based manufacturing company with a global presence that has an immediate opening for a Contract Administrative Assistant (Royalties) role.
Key Responsibilities:
- Review all new Royalty contracts and prepare/route required Payment requests.
- Create new/change vendor requests as needed.
- Determine the applicable withholding tax to apply to each payment
- Route all Royalty statements for approval and send approved payment requests to Accounts Payable for processing.
- Send all US01 Payment requests with withholding tax to the Tax department
- Create PDF/Excel versions of quarterly statements and send them out to Licensors.
- Complete and return quarterly Licensor templates.
- Update quarterly Payment Summaries for tracking of status of Royalty statements.
- Respond to all enquiries to the Departmental Royalty Inbox.
- Follow up on outstanding approvals to ensure payments are made by the required due date.
- Respond to all enquiries from Accounts Payable
- Preparation of Inventor and Licensor Royalty Statements
You should apply if you have the following:
- Strong computer literacy and Excel skills (pivots, v-lookups) and working knowledge of SAP are required
- Ability to manage multiple priorities effectively and act with a strong sense of urgency.
- Strong self-initiative to operate independently.
- Creative problem-solving of business issues and is motivated by seeking process improvement.
- Excellent interpersonal skills and the ability to work with a variety of people at different levels within the organization
