Construction Project Coordinator

Job title: Construction Project Coordinator

Type of employment: Full-time

Shift Schedule: 8:00 AM - 5:00 PM EST

We're looking for a Project Coordinator who can support construction project managers with the coordination, review, distribution, and documentation of project drawings, specifications, and project-related requests. Someone who can help ensure project information is accurate, organized, and communicated effectively to the appropriate stakeholders.

This role is ideal for an organized, self-motivated construction professional with strong communication skills, a strong work ethic, and a high level of integrity.

About the Employer:

The company provides construction management and project coordination services, supporting clients and project teams throughout the construction process. The Project Coordinator will provide hands-on support to the project management team by coordinating technical documents, project information, and communication.

Objectives of this role:

• Provide reliable coordination and administrative support to Project Managers.
• Review and distribute shop drawings and other project documentation.
• Assist with reviewing construction drawings and specifications.
• Support Project Managers with change order reviews and contract scope coordination.
• Coordinate Requests for Information (RFIs) and ensure project-related items are properly tracked and communicated.
• Help maintain organized and accurate project documentation throughout the project lifecycle.

Responsibilities:

Shop Drawing Coordination

• Review shop drawings for completeness and accuracy based on project requirements.
• Distribute shop drawings to the appropriate project stakeholders.
• Track drawing submissions, reviews, revisions, and outstanding items.
• Maintain organized records of shop drawings and related documentation.

Drawing & Specification Review

• Review construction drawings and specifications to understand project requirements.
• Assist Project Managers in identifying relevant technical information.
• Track drawing revisions and updates.
• Help ensure project teams are working from the appropriate and most current documentation.

Change Order & Contract Support

• Assist Project Managers with change order reviews.
• Review project information against applicable contract scope.
• Help organize documentation and supporting information related to change orders.
• Identify discrepancies, missing information, or potential scope issues for Project Manager review.

RFI Coordination

• Coordinate Requests for Information between project stakeholders.
• Track RFI submissions, responses, and outstanding items.
• Follow up on pending information to help keep projects moving.
• Maintain accurate RFI records and documentation.

Project Administration

• Maintain organized project files and documentation.
• Assist Project Managers with project tracking and administrative tasks.
• Communicate project updates and outstanding items to relevant stakeholders.
• Support the project team with additional coordination responsibilities as needed.

Required skills and qualifications:

• Construction industry experience is required.
• Knowledge of construction drawings and specifications.
• Strong organizational and project coordination skills.
• Strong written and verbal English communication skills.
• Strong attention to detail and documentation skills.
• General computer proficiency.
• Proficiency with Microsoft Office programs.
• Familiarity with MS Project.
• Ability to manage multiple tasks, deadlines, and project documents.
• Strong work ethic and dependable follow-through.
• Honest, trustworthy, and professional.
• Self-starter who can work independently while communicating regularly with the project team.
• Ability to prioritize tasks and maintain accuracy in a deadline-driven environment.

Preferred skills and qualifications:

• Background supporting construction Project Managers.
• Familiarity with shop drawing review and distribution.
• Working knowledge of construction contract documents and scope review.
• Familiarity with change orders and construction RFIs.
• Knowledge of construction project workflows and stakeholder coordination.
• Proficiency with MS Project for project scheduling or tracking.
• Experience working with construction documentation and project management software.