Overview:
Our client is looking for a dedicated Construction Project & Operations Coordinator (MS Office 365) to join a dynamic construction company specializing in both residential renovations and commercial shed construction projects. This role offers the opportunity to be the operational backbone of a growing business, working directly with an experienced civil engineer who values problem-solving and quality craftsmanship.
In this role, you'll also manage the full project lifecycle from client communication to trade coordination, ensuring seamless project delivery while building systems that will scale the business. This position is perfect for someone who thrives in a fast-paced construction environment, wants to make a meaningful impact on business operations, and has the drive to eventually take full operational control of the shed construction business.
Schedule: Monday - Friday, 8:00 AM - 5:00 PM Sydney Time, with a 1-hour unpaid break (40 work hours per week)
Responsibilities:
- Manage all client communications throughout project lifecycle, ensuring timely responses and consistent updates
- Coordinate trades, materials, and suppliers for both renovation and shed construction projects
- Handle inbox management and email communications with zero-inbox methodology
- Create, track, and manage project variations using Wunderbuild software
- Input and maintain job profitability data including labor, materials, and daily project updates
- Schedule work and coordinate trade activities using Outlook calendar and project management tools
- Process invoices and manage payment runs for subcontractors
- Maintain comprehensive project documentation and compliance records
- Create and update Standard Operating Procedures (SOPs) for all business processes
- Manage aftercare and follow-up processes with completed projects
- Handle administrative tasks including data entry and project file management
Requirements:
- Experience with construction project management or administrative support in the trades/construction industry
- Proficiency with Microsoft Office 365, particularly Outlook for scheduling and communication
- Familiarity with construction management software (Wunderbuild experience preferred, but training provided)
- Strong organizational skills with ability to manage multiple projects simultaneously
- Excellent written and verbal communication skills for client and trade interactions
- Understanding of construction processes, variations, and project workflows
- Ability to work independently and make decisions aligned with company values
- Experience with invoice processing and basic financial administration
- Comfortable with technology and learning new software tools (Trello, Komodo, screen recording tools)
- Australian construction industry knowledge preferred
Scope:
- Full operational support for 2-4 shed construction projects and 2 renovation projects running concurrently
- Complete ownership of client communication and trade coordination processes
- Management of all administrative functions currently handled by the business owner
- Development and maintenance of business systems and documentation
- Potential to eventually take full operational control of the shed construction business
- Support for complex renovation projects requiring on-the-fly design solutions and authority approvals
- Integration with existing Wunderbuild project management system for job costing and profitability tracking
- Creation of scalable processes that can accommodate business growth and expansion
Independent Contractor Perks:
- Permanent work from home
- Immediate hiring
- Health Insurance Coverage for eligible locations
Note:
Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.
Important Disclaimer:
BruntWork never charges fees for applying or any part of the hiring process—it is 100% free. If you are ever asked for payment, please stop and report it immediately to our official email through the Contact Us form on our official BruntWork website.
