Construction Operations & Financial Coordinator (QuickBooks | JobTread)

Overview:

Our client is seeking an experienced Construction Operations & Financial Coordinator (QuickBooks | JobTread) to manage the day-to-day administrative, financial, and project operations of a growing construction business. This fully remote role combines bookkeeping, project coordination, CRM management, and process improvement to help streamline operations and support business growth. If you're highly organized, tech-savvy, and thrive in a fast-paced environment, this is an excellent opportunity to make a meaningful impact while growing into a long-term operational leadership role.

Schedule: Monday - Friday, 8:00 AM - 5:00 PM CST | With 1 hour unpaid break (40 work hours per week)

Responsibilities:

• Manage client and supplier invoicing, process payments, track bills, and resolve overdue accounts using QuickBooks and JobTread
• Coordinate daily and weekly project schedules, working closely with trade teams, suppliers, and subcontractors to keep projects on track
• Follow up on client quotes and estimates to maximize sales conversion opportunities
• Manage CRM activities, including customer intake, scheduling consultations, maintaining client records, and updating GoHighLevel
• Develop and maintain Standard Operating Procedures (SOPs) to improve administrative and operational workflows
• Monitor active projects, update job milestones, and audit project data to ensure accuracy before final invoice release

Requirements:

• Experience in operations, administration, or project coordination within the construction, trades, or service-based industries
• Strong proficiency in QuickBooks and experience with, or the ability to quickly learn, construction project management platforms such as JobTread
• Experience using CRM platforms and automation tools; GoHighLevel experience is an advantage
• Proven ability to document workflows, identify process improvements, and create clear Standard Operating Procedures (SOPs)
• Excellent written and verbal communication skills with confidence managing client interactions via phone, email, and SMS
• Highly organized, detail-oriented, and capable of balancing financial administration with project scheduling
• Self-motivated with the ability to work independently and take ownership of accounts receivable, project coordination, and operational workflows
• Comfortable working in a growing business where systems and processes are continuously being developed and improved

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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