Construction Financial Administrator

Job Title: Construction Financial Administrator

Location: Remote

Schedule: US Business Hours | Night Shift | Monday - Friday | 8AM - 5PM Mountain Time

Qualifications:

Non-Negotiables (MUST HAVE)

• Construction billing experience, particularly progress payments, payment applications, job-level reconciliation, and accounts receivable.
• Strong analytical skills and attention to detail when reviewing multiple jobs, construction contracts, change orders, and payment discrepancies.
• Excellent client communication, collections experience, independent problem-solving, and consistent payment follow-up.

Negotiables (PREFERRED)

• Experience using JobTread and QuickBooks.
• Familiarity with commercial construction billing.
• Experience handling contingencies, change orders, and complex payment structures.
• Experience working directly with construction companies and their accounting departments.

Responsibilities:

• Prepare and submit construction invoices and progress payment applications.
• Reconcile client payment ledgers against individual jobs and outstanding balances.
• Review construction contracts, project scopes, contingencies, and change orders.
• Identify missing jobs, incorrect payments, and other billing discrepancies.
• Track deposits, progress payments, outstanding invoices, and collections.
• Follow up with client accounting departments through phone calls and emails.
• Investigate payment discrepancies and coordinate resolutions directly with clients.
• Flag projects with outstanding payments that may require management attention.
• Maintain professional relationships with clients throughout the billing and collections process.
• Use JobTread and coordinate with the company's existing bookkeeping processes.