Construction Estimator & Project Coordinator (Houzz Pro | Residential Construction)

Overview:

Are you an experienced construction professional who enjoys both estimating and coordinating projects from start to finish

Our client is looking for a Construction Estimator & Project Coordinator (Houzz Pro | Residential Construction) who can confidently manage project estimating while ensuring every project remains organized, up-to-date, and accurately maintained within their CRM.

This role is ideal for someone who understands the full construction project lifecycle and thrives in a fast-paced environment where communication, organization, and attention to detail are critical. You will become a key operational partner to the owner by managing project information, preparing estimates, coordinating suppliers and subcontractors, and ensuring projects progress smoothly from estimate to completion.

Schedule: 8:00 AM to 5:00 PM CST | Fixed schedule

Responsibilities:

Estimating

• Prepare detailed construction estimates using AI-generated and historical takeoff data
• Build and maintain accurate project estimates within Houzz Pro
• Contact suppliers, lumber yards, and subcontractors to obtain pricing and quotations
• Compare supplier pricing and coordinate material procurement
• Assist in preparing estimates for project approvals

Project Coordination

• Coordinate projects from estimate approval through project completion
• Develop subcontractor scopes of work from walkthrough notes
• Coordinate with field crews, subcontractors, suppliers, and internal stakeholders
• Monitor project progress and proactively identify scheduling or operational issues
• Coordinate material deliveries and supplier timelines
• Support daily project logistics while escalating critical issues to management when necessary

CRM Management

• Own and maintain all project information within Houzz Pro (or similar construction CRM)
• Ensure project records remain complete, accurate, and up to date throughout the project lifecycle
• Upload estimates, schedules, documents, communications, change orders, and project notes into the CRM
• Maintain organized digital project files for easy access and reporting
• Identify opportunities to improve CRM workflows and project visibility

Financial & Administrative Support

• Track, organize, and categorize project receipts by job, cost code, change order, and date
• Review weekly reconciliation reports and identify missing or uncategorized QuickBooks transactions
• Prepare financial discrepancy summaries for weekly operational meetings
• Maintain organized project documentation and subcontractor daily logs

Process Improvement

• Develop and document Standard Operating Procedures (SOPs)
• Create process documentation and video training materials
• Continuously improve project workflows and operational efficiency
• Maintain a searchable digital knowledge base of company procedures

Requirements:

• Minimum of 3 years of experience supporting residential or commercial construction projects
• Strong experience with construction estimating and project coordination
• Demonstrated understanding of the complete construction project lifecycle
• Proficiency using Houzz Pro or similar construction CRM platforms (critical requirement)
• Experience coordinating subcontractors, suppliers, and multiple active projects simultaneously
• Working knowledge of QuickBooks and construction-related financial processes
• Excellent English verbal and written communication skills, with confidence speaking to US-based suppliers, vendors, and subcontractors
• Strong organizational, multitasking, and project management skills
• High attention to detail and ability to maintain accurate project documentation
• Tech-savvy and comfortable learning new construction software and VoIP systems (Google Voice, Aircall, Dialpad)

Performance Expectations:

• Independently manage multiple active construction projects with minimal supervision
• Take ownership of CRM accuracy and project documentation from estimating through project completion
• Proactively communicate project updates, scheduling concerns, and operational issues
• Maintain organized project records that provide clear visibility to leadership
• Prepare detailed financial and operational summaries for weekly management meetings
• Continuously improve workflows that enhance project delivery and operational efficiency

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Steady freelance job
• Health Insurance Coverage for eligible locations

Note:

Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.