About the Role
We're looking for a highly organized Construction AP/AR Coordinator to support the financial and administrative operations of our US-based construction client.
This role is primarily focused on Accounts Payable and Accounts Receivable, including invoice processing, purchase orders, payment tracking, collections follow-up, and billing support. In addition, you'll assist Project Managers with project coordination and construction administration to help keep projects organized and running efficiently.
This is not a traditional accounting role. We're looking for someone who has already handled AP/AR within a construction environment and understands how financial workflows connect with active construction projects.
What You'll Do
Accounts Payable (Primary Focus)
- Process and verify vendor invoices
- Match invoices with purchase orders and supporting documentation
- Coordinate with vendors regarding invoice discrepancies
- Track payment status and outstanding invoices
- Support vendor payment processing
- Maintain accurate AP records and documentation
Accounts Receivable (Primary Focus)
- Prepare and issue customer invoices and progress billings
- Track customer payments and outstanding balances
- Follow up on unpaid invoices professionally
- Coordinate with clients regarding billing questions
- Support collections and payment reconciliation
- Maintain accurate AR records
Construction Project Support
- Create and manage purchase orders
- Coordinate with Project Managers, subcontractors, vendors, and clients
- Track project documentation and project status
- Maintain document control and project files
- Support project closeouts
- Assist with administrative coordination across multiple active projects
Required Experience
We're looking for candidates who have experience with:
- Accounts Payable
- Accounts Receivable
- Invoice processing
- Vendor invoice verification
- Purchase Orders
- Progress Billings
- Payment tracking
- Vendor coordination
- Client communication regarding invoices
- Construction administration or construction project support
Ideal Background
This role is a great fit if you've worked as a:
- Construction AP/AR Specialist
- Construction Billing Coordinator
- Construction Administrative Assistant
- Construction Virtual Assistant
- Project Administrator
- Office Engineer with AP/AR responsibilities
- Construction Administrator
- Project Accountant (Construction)
- Construction Operations Coordinator
What We're Looking For
- 2+ years supporting construction operations
- Hands-on AP and AR experience in a construction environment
- Experience with invoices, purchase orders, and project billing
- Strong communication skills for working with vendors, subcontractors, clients, and project managers
- Highly organized with excellent attention to detail
- Comfortable managing multiple projects and deadlines in a fast-paced environment
- Able to work full-time during US Eastern business hours
