Role: Construction Accounting & Project Coordinator
Job Type: Full-time (Remote)
Contract Type: Independent Contractor (IC)
Key Responsibilities:
Project Coordinator Support
- Assist in creating submittal packages and Requests for Information (RFIs) for active construction projects.
- Review subcontractor pay applications for completeness and accuracy prior to forwarding to the accounting team for processing.
- Support general project coordination tasks as needed — keeping documentation organized and communication flowing between project and finance teams.
Compliance & Pre-Payment Verification
- Collect and verify compliance documents before releasing subcontractor payments — including executed lien waivers and current certificates of insurance
- Track compliance status across all active subcontractors — flagging any missing or expired documentation before payment processing proceeds
- Maintain organized compliance records accessible to the project and accounting team at all times
Pay App Billing & Construction Accounting
- Manage the pay application billing cycle end to end — coordinating between owner/client, subcontractors, and vendors to ensure timely and accurate billing.
- Understand and differentiate between subcontractor pay applications and vendor invoices — review sub pay apps for accuracy before processing
- Oversee Accounts Payable (AP) and Accounts Receivable (AR); perform credit card costing and expense allocation; maintain and review balance sheets
Systems & General Accounting Support
- Work within Sage Intacct as the primary accounting and ERP system — entering, tracking, and reconciling financial data across active projects
- Use Procore for construction management tasks — coordinating with the ERP connector integration between Sage Intacct and Procore
- Support general construction accounting functions as directed and adapt as the role's scope grows with the company
Qualifications:
- Prior accounting experience with a commercial general contractor
- Familiar with Procore and the Sage Intacct / Procore ERP integration
- Prior remote project engineer or project coordinator experience alongside an accounting function
- Excellent organizational and time-management abilities
- Bluebeam experience — for PDF markup, submittal review, and construction document management
- Strong communication and stakeholder management skills
- Experience in remote collaboration and digital project tools is a plus
- Able to provide 3–5 character references from similar past roles
