Job Title:
General Compliance Officer
Level/Status: Experienced / 2–5 years
Company: AIQUE INNOVATION TECHNOLOGY CORPORATION (SHARED SERVICE)
Department: Legal/Compliance
I. Overview
The General Compliance Officer shall assist the Legal Department in monitoring and coordinating the compliance requirements of the group of companies.
The role will focus on government filings, permits, licenses, registrations, renewals, compliance trackers, data privacy documentation, and preparation of regulatory updates for Management.
II. Duties and Responsibilities
- Regulatory Monitoring
- Monitor compliance deadlines, permits, licenses, registrations, renewals, and government submissions.
- Maintain a compliance calendar for all assigned companies.
- Track pending requirements, due dates, responsible persons, and completion status.
- Monitor regulatory advisories and summarize required actions.
- Prepare monthly compliance and regulatory updates for Management.
- Government Filings and Permits
- Assist in preparing, collating, and filing documents with government agencies.
- Track SEC, LGU, NPC, DOT, BOC, IPOPHL, and other applicable filings.
- Monitor business permit renewals, amendments, closures, and related requirements.
- Assist in drafting and tracking corporate governance documents, including Secretary's Certificates, Board Resolutions, Shareholders Resolutions, Minutes of Meetings, certifications, and related corporate records.
- Maintain a tracker for board approvals, shareholder approvals, corporate actions, signing status, notarization, and filing status, where applicable.
- Maintain copies of permits, certificates, official receipts, proof of filing, corporate approvals, signed resolutions, minutes, and agency correspondence.
- Coordinate with internal departments for required documents, signatures, approvals, and supporting records.
- Entity Compliance Support
- Maintain compliance trackers and folders per company.
- Support compliance monitoring for all entities
- Track pending corporate, regulatory, permit, license, and data privacy requirements.
- Follow up on delayed documents and escalate unresolved items to the Legal Department.
- Documentation and Evidence Management
- Maintain compliance folders, issue logs, and evidence files.
- Ensure that completed compliance items are supported by proper documents.
- Organize files using the approved folder structure and naming convention.
- Prepare simple reports, trackers, and status updates as required.
- Data Privacy and Internal Compliance
- Assist in maintaining NPC registration and data privacy compliance records.
- Track privacy-related documents, forms, notices, and action items.
- Help prepare internal advisories, reminders, and compliance materials.
- Escalate possible compliance or privacy concerns to the Legal Department.
III. Qualification and Requirements
- Education
- Bachelor's Degree in Legal Management, Business Administration, Management, Political Science, Public Administration, Finance, Accounting, or any related course.
- Law units, compliance training, or data privacy training is an advantage.
- Experience
- At least two (2) years of experience in compliance, legal operations, regulatory work, government filings, permits, licenses, audit, or administrative compliance.
- Experience with SEC, LGU, NPC, DOT, BOC, IPOPHL, or other government agencies is preferred.
- Skills
- Knowledge of government filings, permits, licenses, and corporate compliance.
- Can prepare trackers, reports, summaries, and compliance folders.
- Good drafting, research, coordination, and documentation skills.
- Proficient in Microsoft Office, Google Workspace, spreadsheets, and document management tools.
Job Type: Full-time
Benefits
- Additional leave
- Company events
- Health insurance
- Pay raise
