Company Nurse/Office Administrator

2-4 Years

Early Applicant

Job Description

Training and Marketing Professionals Inc. is currently looking for a Company Nurse/Office Administrator - VIATRIS PHARMACEUTICAL INC.

Overview:

The Company Nurse / Office Administrator is responsible for overseeing employee safety and health programs while supporting the efficient operation of the workplace. This role combines occupational health, workplace safety, office administration, reception management, facilities coordination, and Environment, Safety and Health (ESH) compliance responsibilities. The incumbent serves as the primary healthcare resource for employees, ensures compliance with local Occupational Safety and Health (OSH) regulations, and supports a safe, productive, and professional working environment. He/She will also serves as the primary point of contact for office visitors, vendors, and workplace safety initiatives, contributing to a safe, efficient, and professional work environment.

QUALIFICATIONS:

Registered Nurse (RN) with a valid Professional Regulation Commission (PRC) license.
Minimum of 2-3 years of experience in corporate nursing, occupational health, workplace safety, office administration, or a similar role.
Knowledge of Philippine Occupational Safety and Health Standards and related regulatory requirements.
OSH Practitioner/Coordinator certification is preferred.
First Aid, CPR, and Basic Life Support (BLS) certification preferred.
Experience in office administration, facilities coordination, reception management, and vendor management is an advantage.
Familiarity with ESH compliance programs and workplace safety management systems is preferred.
Strong organizational, administrative, and documentation skills.
Excellent interpersonal and communication skills.
Proficient in Microsoft Office applications and digital record management systems.
Ability to maintain confidentiality and handle sensitive employee and company information.
Capable of working independently while collaborating effectively with cross-functional teams.
Willing to work on-site in BGC, Taguig City

JOB SUMMARY – SCOPE OF WORK:

1. Company Nurse

Provide basic healthcare services, first aid treatment, and medical assistance to employees within the scope of professional nursing practice.
Assess, manage, and document workplace illnesses, injuries, and medical incidents.
Coordinate employee medical examinations, vaccination programs, health screenings, and return-to-work assessments.
Maintain confidential medical records and health-related documentation in accordance with applicable regulations and company policies.

2. Front Office & Reception Management

Manage reception and front office operations, ensuring a professional and welcoming environment for employees, visitors, contractors, and guests.
Receive and direct visitors, handle incoming calls, and route inquiries to the appropriate personnel.
Maintain visitor logs and records and support office access management procedures.
Coordinate meeting room bookings and assist with visitor arrangements when required.

3. Mail, Courier & Dispatch Coordination

Coordinate incoming and outgoing mail, courier services, and deliveries.
Ensure timely receipt, distribution, and dispatch of documents, parcels, and officematerials.
Liaise with courier and logistics providers and maintain appropriate records and trackingdocumentation.
Support document handling and administrative coordination across departments.

4. Office Facilities Management

Oversee the day-to-day upkeep and maintenance of office facilities to maintain a clean, safe, and productive work environment.
Coordinate with building management, janitorial services, maintenance contractors, and facilities vendors.
Monitor office conditions and promptly escalate maintenance, safety, or facility-related concerns.
Support workspace planning, and facilities improvement initiatives as needed.

5. Occupational Safety & Health (OSH) Coordination

Serve as the designated Workplace Safety and Health Coordinator in compliance with Philippine Occupational Safety and Health (OSH) requirements.
Support the development, implementation, and monitoring of workplace safety programs, and initiatives.
Coordinate emergency preparedness activities, evacuation drills, and workplace safety training.
Maintain OSH records, incident reports, certifications, and regulatory compliance documentation.
Conduct workplace inspections and identify potential health and safety risks.
Act as a workplace first responder during medical emergencies and incidents, where appropriately trained and certified.
Ensure required OSH certifications remain current and valid.

6. ESH Compliance & Coordination

Serve as the primary point of contact for Global Environment, Safety, and Health (ESH) Planner meetings and compliance activities.
Coordinate with business stakeholders to gather, consolidate, and submit information required for ESH reporting and compliance initiatives.
Support the implementation and monitoring of global and local ESH standards, policies, and programs.
Maintain ESH-related records, action plans, and compliance documentation.
Assist in audits, assessments, corrective actions, and ongoing ESH improvement initiatives

HOW TO APPLY

Please submit your updated resume via email: [Confidential Information] and [HIDDEN TEXT]