A detail-oriented and highly organized Office Clerk / Encoder responsible for providing
administrative support through accurate data entry, effective records
management, and the efficient handling of day-to-day office tasks. This role
requires strong computer proficiency, exceptional attention to detail, and the
ability to manage confidential information with integrity and professionalism.
Key Responsibilities
- Accurately encode and update data into company databases and systems.
- Verify the accuracy and completeness of documents before encoding.
- Maintain organized physical and electronic filing systems.
- Prepare, sort, and process documents, reports, and correspondence.
- Assist in preparing daily, weekly, and monthly reports.
- Answer phone calls, respond to emails, and assist with customer or client inquiries when needed.
- Perform photocopying, scanning, printing, and document distribution.
- Coordinate with different departments to ensure timely submission of required documents.
- Maintain confidentiality of company records and sensitive information.
- Perform other administrative and clerical duties assigned by management.
Qualifications
- Bachelor's degree in Business Administration or a related field is an advantage.
- Previous experience in data entry, office administration, or clerical work is preferred but not required.
- Proficient in Microsoft Office applications (Word, Excel).
- Fast and accurate typing skills.
- Strong attention to detail and organizational skills.
- Good written and verbal communication skills.
- Ability to work independently and manage multiple tasks.
- Trustworthy, reliable, and able to handle confidential information.
