Chief of Staff (Executive Assistant to the President)

Job Expectation:

The Executive Assistant (EA) is expected to provide high-level, strategic, and

administrative support to the President/CEO, ensuring seamless operations

across executive, administrative, and organizational functions. The EA must

demonstrate exceptional judgment, confidentiality, and professionalism

while managing complex schedules, coordinating cross departmental

activities, and representing the Executive Office in interactions with internal

and external partners. The role requires someone proactive, detail oriented,

capable of anticipating needs, and able to navigate a fast-paced environment

with minimal supervision.

Key Responsibilities:

Manage and optimize the CEO's calendar, prioritizing meetings,

commitments, and strategic engagements.

Oversee correspondence, communications, and documentation on

behalf of the CEO (emails, memos, briefings, reports).

Coordinate high-level meetings—including agenda preparation,

minutes, follow-ups, and ensuring action items are completed.

Act as liaison between the Executive Office and department heads,

partners, vendors, and external stakeholders.

Handle confidential information with the highest level of discretion

and integrity.

Prepare presentations, reports, and materials for executive

decision-making.

Support company initiatives, special projects, and research needed by

the Executive Office.

Organize travel, accommodations, itineraries, and event logistics for

the CEO and visiting stakeholders.

Track deliverables, deadlines, and priorities across multiple

departments to ensure alignment with executive directives.

Support operational and administrative requirements of the Office of

the President to improve efficiency and workflow.

Required Skills/Qualifications:

Minimum 9–10 years of experience as an Executive Assistant or in a

senior administrative role supporting Csuite executives.

Strong background in executive-level communication, project

coordination, and operational support.

Exceptional verbal and written communication skills; able to compose

professional correspondence and documents.

Advanced proficiency in MS Office, Teams, SharePoint, Calendar

Management tools, and digital productivity systems.

Strong organizational, time management, and problem-solving skills;

able to manage multiple priorities simultaneously.

High emotional intelligence, professionalism, and ability to thrive

under pressure.

Demonstrated ability to work with confidential information and

maintain strict discretion.

Strong interpersonal skills; able to collaborate across diverse teams

and departments.

Experience in healthcare, education, or technology sectors is an

advantage but not required.

Ability to think strategically, anticipate needs, and take initiative with

minimal supervision.