We are seeking a proactive, detail-oriented Executive Assistant to support the operations of our local YPO (Young Presidents Organization) Chapter. Working closely with the Chapter Manager and the Board of Directors, you will be the operational heartbeat of a premier community of local CEOs and business leaders.
This is a unique role for a professional who thrives in a high-stakes, high-discretion environment and enjoys the logistics of creating world-class member experiences.
Responsibilities
- Member Concierge: Act as the primary point of contact for members, managing inquiries with professional poise and urgency.
- Event Orchestration: Manage the end-to-end logistics for monthly chapter events, including RSVPs, venue coordination, catering, and on-site registration.
- Digital Operations: Maintain the chapter's internal database (M2M), update the chapter website, and manage member directories.
- Strategic Communication: Draft and distribute the monthly newsletter, event invitations, and executive-level briefings via WhatsApp and email.
- Financial Administration: Coordinate with the Treasurer to manage event billing, membership dues, and expense processing.
- Board Support: Assist the Chapter Manager in preparing materials for Executive Committee meetings and maintaining chapter records.
Qualifications
- Experienced: 3-5+ years in executive support, luxury hospitality, or high-end event management.
- Tech-Fluent: Proficient in Microsoft 365/Google Workspace. Experience with Canva, Mailchimp, or specialized RSVP software (like Cvent) is a plus.
- Precision-Focused: You catch the typos others miss and anticipate logistical Plan B scenarios before they are needed.
- Communicator: Excellent written and verbal skills; you can communicate effectively with C-suite executives and high-level vendors.
- Discreet: You understand the importance of confidentiality within a private leadership community.
How to Apply: Please submit your resume and a brief cover note highlighting your experience supporting high-level executives or member-based organizations.
