As a Buyers Assistant (Philippines-based, Supporting Australia Office), you will play a critical role in assisting the Buying Team by managing product data, coordinating with suppliers, maintaining accurate inventory records, and ensuring smooth administrative operations.
Key Responsibilities
Product & Pricing Management:
- Maintain and update product databases with accurate price changes and new listings.
- Manage backend administrative tasks for all website sales and promotions.
- Upload and maintain Excel spreadsheets for new products, ensuring accuracy.
- Resolve product-related discrepancies and queries efficiently.
Supplier & Inventory Coordination
- Communicate with Australian and international suppliers to obtain product imagery, descriptions, and updated price lists.
- Assist in monitoring inventory levels, ensuring correct stock data for online and retail stores.
- Work closely with the Buying Team to update product availability and pricing as part of item record maintenance.
Data & Report Management
- Generate and review reports related to sales, inventory, and pricing trends.
- Assist in analyzing sales performance to support the Buying Teams decision-making.
Administrative Support & Cross-Team Coordination
- Act as the first point of contact for product and administrative queries.
- Provide efficient support across various team functions, ensuring smooth retail operations.
- Assist with other day-to-day administrative tasks or any additional duties as required.
What Were Looking For
- Excel Proficiency: Strong skills in Microsoft Excel, including Vlookup, pivot tables, formulas, data linking, price calculations, and template creation.
- Administrative Experience: Background in administrative support, data entry, or document management, preferably within a corporate retail environment.
- Retail Operations Knowledge: Understanding of retail buying, product management, and sales processes.
- Detail-Oriented: High level of accuracy and efficiency in managing product data and inventory records.
- Proactive & Self-Motivated: Ability to work independently, take initiative, and effectively prioritize tasks.
- Problem-Solving Mindset: Quick thinking with the ability to resolve issues efficiently.
- Strong Communication & Collaboration Skills: Comfortable working with internal teams and external suppliers across different time zones.
- Educational Background: Bachelors degree in Business, Merchandising, Supply Chain, or a related field, or equivalent work experience.
- Tech-Savvy: Comfortable using various computer systems and digital tools.
- Report Generation (Preferred): Experience in compiling, analyzing, and presenting reports for management is an advantage.
