Business Systems & Software Administrator

Our Company

At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.

What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.

The Role

We're seeking a Business Systems & Software Administrator. The role is designed for someone who enjoys bringing order to complex systems and takes ownership of a business software ecosystem end to end, rather than just responding to tickets as they come in.

You'll play a key role in administering, optimizing, and maintaining a portfolio of business applications across multiple construction, homebuilding, land development, and property management companies — keeping data clean, reporting sharp, and workflows automated.

Location: Must be in Philippines – Remote.

Language: Advanced English (B2+ - C1).

Timezone: Monday to Friday – 8:00 AM – 5:00 PM CST / 11:00 PM – 8:00 AM Philippine Time

Contract: Full-time employment

Key Responsibilities

• Administer and maintain multiple cloud-based business applications
• Configure users, permissions, settings, and workflows across systems
• Clean, organize, and maintain high-quality business data
• Build and maintain dashboards and operational reports
• Develop workflow automations that reduce manual work
• Create and maintain documentation, SOPs, and system standards
• Support integrations between business applications
• Recommend process improvements that increase efficiency
• Partner with internal stakeholders to improve system adoption
• Coordinate with third-party software vendors as needed
• Ensure systems remain organized, scalable, and well documented
  
  

Required Qualifications

• At least 4-7 years of experience for the following:
• Experience administering cloud-based business applications or SaaS platforms
• Strong Microsoft 365 administration experience
• SharePoint administration and information architecture
• Experience building Power BI dashboards and reports
• Experience using Power Automate or similar workflow automation tools
• Strong Excel skills, including Power Query, Pivot Tables, and advanced formulas
• Excellent data cleanup, validation, and organization skills
• Ability to document processes and maintain system standards
• Excellent written and spoken English
• Highly organized with strong attention to detail
• Comfortable learning new software platforms independently
• Able to work successfully in a remote environment during U.S. Central business hours
  

Preferred Qualifications

• SQL or data querying experience
• ERP implementation or administration experience
• Construction, homebuilding, manufacturing, real estate, or property management industry experience
• Experience with estimating, pricing, or product configuration systems
• Microsoft Copilot experience
• Experience supporting multiple business systems simultaneously
• Experience with one or more of the following is preferred:
• Buildertrend
• AppFolio
• HCSS
• Pipeline Sales / Spec It Up
• Titan 3000