Key Responsibilities
Communications & Content Management
- Prepare, edit, and format internal communication materials including presentations, announcements, newsletters, and governance updates.
- Maintain and update content on internal communication platforms and intranet portals.
- Support the creation and distribution of email communications and release updates.
- Perform quality reviews to ensure communications are accurate, consistent, and aligned with internal standards and branding guidelines.
- Coordinate with stakeholders to gather content and ensure timely publication of communications.
Administrative & Team Coordination
- Manage calendars, meeting schedules, and logistics for senior stakeholders.
- Coordinate governance meetings, workshops, and team events, including preparation of meeting materials and documentation.
- Track action items and follow up with stakeholders to ensure timely completion.
- Maintain team documentation, contact lists, and communication records.
- Provide general administrative support to support efficient team operations.
Finance & Operations Support
- Process invoices, purchase requests, and payment-related activities in accordance with internal procedures.
- Track and maintain records of budgets, expenses, and invoice statuses.
- Coordinate with Finance teams to resolve payment or reconciliation issues.
- Ensure compliance with procurement, governance, and audit requirements.
- Maintain accurate financial documentation and supporting records.
Requirements
- Diploma or Degree in Business Administration, Communications, Finance, Marketing, or related disciplines.
- 0-2 years of experience in communications, administration, operations support, project coordination, or finance administration.
- Exposure to banking, wealth management, financial services, or other regulated industries is good to have.
- Proficiency in Microsoft Office applications, particularly PowerPoint, Excel, and Word.
- Experience creating presentations and managing internal communication materials.
- Basic knowledge of HTML, content management systems (CMS), or intranet platforms is good to have.
- Excellent organisational and multitasking abilities with excellent attention to detail.
- Ability to coordinate across multiple stakeholders and manage competing priorities.
- Excellent interpersonal and communication skills.
- Proactive, adaptable, and willing to learn new systems and processes.
Jireli Gem Mejia Cabria EA License No.: 02C3423 Personnel Registration No.: R1434374
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